Collegiate program changes for fall 2025

ASR is coordinating the move of six specific, identified graduate programs (and one undergraduate minor) to new collegiate homes by the end of August 2025. Students in affected programs will be moved into the new college and plan code effective fall 2025. More information can be found on the 2025 program collegiate transitions webpage. 

Quarterly APAS User Group

APAS users are invited to attend our quarterly APAS User Group meeting on Tuesday, May 6 at 2 p.m., held via Zoom. This quarter’s meeting will cover TES questions related to generic transfer credits, APAS topics related to the Credits in the Major requirement, and declared versus what-if audits. We will also be highlighting resources that APAS users may find helpful. Please reach out to apasle@umn.edu if you do not already have the May 6 meeting invite on your Google calendar.

FERPA Q&A

Q: Can I share my work calendar with my personal email account if my meetings have student information in them? 

A: No. It is important to maintain security around student data. This kind of sharing reduces that security. You can consider other ways to access your calendar on personal devices (e.g., Google’s calendar app) or find ways to remove student data from your calendar (e.g., keep the data in a restricted Google doc linked in the calendar). 

25Live update

A launch date has been set for 25Live, the class and room scheduling system replacing Astra at the University of Minnesota. Beginning Tuesday, June 17, 2025, all academic and event room scheduling will be done in 25Live.  

Training is currently being developed and will be available in Training Hub in late May. Training will be required for those who will manage spaces in 25Live. Those required to complete training will be automatically enrolled in late May and will receive further information.

More information is available on the 25Live project page. 

Fall registration appointment times

Fall 2025 class registration begins Thursday, April 10 for Twin Cities undergraduate students. Registration appointment times were posted for students in MyU on Monday, March 24. Students can find their appointment time by logging into MyU, selecting the "Academics" tab, then selecting the "Registration" sub-tab. Registration times and information on how to register for classes are available on the One Stop website.

If a student needs their appointment time adjusted because of a system error, contact One Stop Student Services (onestop@umn.edu). Include the student's internet ID, student ID, and name.

Policy review: Undergraduate Degrees with Distinction and Degrees with Honors

As part of the University’s comprehensive review process, we are beginning consultation on the Undergraduate Degrees with Distinction and Degrees with Honors policy. We are seeking your feedback through Friday, April 18. Feedback about the policy language and FAQs can be sent to Amber Cellotti (knap0071@umn.edu) and Colleen Harms (harms231@umn.edu). 

FERPA Q&A

Q: Our Events staff have asked for student names, email addresses, and mailing addresses to forward to the commencement photographer who will use the information to mail photo proofs taken at the ceremony to students. This information is considered limited directory information. Does this mean we need to receive permission from each individual student in order to release their information to the photographer? Or can we share the information so long as the student has not fully suppressed this information in their record? 

A: Student contact information that hasn't been suppressed is in the "limited directory category," which means we can share it within the institution.

In a case like this, there are two potential options: 

1. The photographer has a contract with the University, and the contract designates the photographer as a school official and obligates them to securely handle student data.
2. Students provide consent.

ASR recommends option 2. Most graduation processes have a student consent component built into them. This is typically for the student to give consent to have their name in the program or to have content on a website, regardless of whether they change their directory suppression status. Consent for the photographer can be built into this process similarly.