New Coursedog prompts

The Curriculum Administration Best Practices Working Group has approved new Coursedog prompts related to modality and assessment. These changes are effective July 1 for Twin Cities and Rochester Fall 2025 and later proposals. Please direct questions to oue@umn.edu. 

Coursedog modality definitions

The modality selections available for courses in Coursedog will be updated and effective on July 1 to align with those in PeopleSoft. This update impacts all University of Minnesota campuses. Changes will not be made to previously approved courses, but courses should be updated to reflect the appropriate modality selections when updates are being made through standard processes. 

Please direct questions to oue@umn.edu. 

25Live is live

25Live went live on June 17, 2025 and replaced Astra as the University’s academic room scheduling system. This multi-year project involved many partners from across the University. Check out the 25Live support page for links to training, guides, and more information. If you have any questions or need support, please reach out to ocmsched@umn.edu.  

Quarterly APAS User Group

APAS users are invited to attend our quarterly APAS User Group meeting on Tuesday, August 19 at 1 p.m. over Zoom. Best practices, training, and helpful tips and tricks are shared along with timely information. Please reach out to apasle@umn.edu if you do not already have the meeting invite on your Google calendar. You may also submit questions or topics for discussion in advance if there’s something you or your team would like more information about.

FERPA Q&A

Q: A student has opted out of directory information and wants to be anonymous in an online course. Are we required to allow the student to take the course anonymously?

A: No. Under FERPA, a student may not use their right to opt out of directory information disclosures, because this prevents school officials from identifying the student by name or disclosing the student’s electronic identifier or institutional email address in class.

25Live update

25Live is replacing Astra on Tuesday, June 17, 2025. Astra will become view/read-only at the end of the day June 13, 2025. Departmental schedulers are required to take online training and have already been enrolled in the course in Training Hub. No training is required for those who only request rooms. You can find more information about 25Live on the ASR website.

uAchieve upgrade project

A project to move the University’s on-premises uAchieve (aka APAS) installation to the cloud was kicked off. This project will also include an upgrade to the newest version of uAchieve. The project is still in early stages and a timeline hasn’t been finalized yet, but launch is expected to be in spring 2026. Updates will be shared in the APAS User Group, in the Record, and at Registrar’s Advisory Committee meetings.