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Friday, November 30, 2018

Entering final grades for fall 2018

Grades for fall 2018 full semester classes are due on December 27 by 11:59 p.m. (See a full list of grade due dates.) Instructors and proxies who have grading responsibilities will receive a message from ASR in early December with instructions and how-to guides about entering grades.

Please note that grades downloaded from Canvas can be uploaded to PeopleSoft (see instructions). More grading resources and due dates are available on the ASR website.

Compliance with Dept. of Ed. on federal aid

Starting in fall 2019, undergraduate students who have completed all their degree requirements but have not had the degree awarded will not be able to receive any further federal student aid (FSA) funds for that program. This has been long-standing federal stipulation but we have not had the ability to enforce it until now. This process will be limited to undergraduate students at the Twin Cities and Rochester campuses. Based on historical data, it will impact fewer than 100 students per year. An appeal process will be available for students with extenuating circumstances.

We anticipate sending further communications about this change prior to its initiation in fall 2019. State and institutional aid will continue to follow regulations.

*Correction: This story previously stated students would not be able to receive any further flexible spending arrangement (FSA) funds, but that was incorrect. It should have been federal student aid (FSA).

NameCoach implementation

ASR recently purchased name pronunciation software from NameCoach. This software will allow students and staff to record their name so others may know the correct pronunciation, fostering inclusion in the classroom and beyond. It will help strengthen relationships between students and faculty, advisors, and other student services staff, and provide accurate pronunciations for events like commencement. Julie Selander, One Stop Student Services director, will serve as project manager on this system-wide initiative. We will share more as the project kicks off.

Directed Study

The Undergraduate Research Opportunities Program (UROP), OUE, and ASR are collaborating on a structured, University-wide student experience for requesting Directed Research, Study, & Readings. The project will require input from across the University community. It will also include a user-friendly intake mechanism to request Directed Research, Study, & Readings for students and faculty mentors to review and approve proposals. The project will result in the ability to analyze data for purposes of strategic decision-making, policy review, and curricular recommendations.

Upcoming adjustments to One Stop hours

Some One Stop Student Services locations will have adjusted hours during the month of December:
  • Thursday, December 13: St. Paul, West Bank, and University Veterans Services offices open from 8:00 a.m.-1:30 p.m.
  • Wednesday, December 26: St. Paul and West Bank locations closed all day
  • Monday, December 31: St. Paul and West Bank locations closed all day
Service will continue to be provided at the East Bank One Stop location (333 Bruininks Hall). Service will also be available by email (onestop@umn.edu) and phone (612-624-1111). Graduate Student Services and Progress will remain open.

FERPA Q&A

Q: Is it ok for a staff member to provide a list of student names and University email addresses to a group of students seeking to promote a social or professional development opportunity to their peers?

A: It depends! A list of students’ directory information can be provided to anyone, but you must remove all students with suppression from the list and the list can’t be sorted or limited based on non-directory information. For example, majors are directory information so it is allowable to share a list of students by major (excluding students with suppression, of course). Gender is not directory information, so a list that provides gender information, or is limited by gender, can only be given to a school official with a legitimate educational interest. The Office of Institutional Research can help fulfill requests for lists of students’ directory information. Also, students are encouraged to use other means of promoting events such as relevant e-newsletters.

Friday, November 2, 2018

Midterm alerts project

The midterm alerts project has kicked off with these objectives:
  • Increase the number of mid-term grades that are reported by UMN faculty at the 1000-level
  • Improve communications, how-to guides, and related processes
  • Consider and make recommendations related to the use of Canvas data for mid-term alerts, or other ways to alert students and advisors of academic challenges
Feedback on midterm alerts has been collected at SCEP and the Strategic Enrollment Management Committee and will be requested at the November RAC meeting. 

The project team will next focus on exploring alternate ways to collect academic alerts and will work on helping faculty to see the benefit to students when advisors are empowered with this information. If you have questions or feedback on this effort, please contact Adrienne Bricker (abricker@umn.edu).