Commencement on events calendar

University commencement event information is available online. For colleges, if you have not done so already, add your commencement information to the University events calendar so that the latest information is available to students and parents.

Grades due soon

Grades for most sessions are due on Wednesday, May 16, 2018 by 11:59 p.m. Visit the ASR website for grade due dates by term and other grading resources.

Note that a grade of “NR” (Not Reported) will be given to students who are not assigned a grade by the grading due date. Once NR grades are posted, grades cannot be uploaded or imported from Moodle/Canvas. The Request grade change process must be used to enter earned grades.

For more information on grading including when incompletes, K, or X symbols should be used, see the Grading & Transcripts policy.

9.2 updates

Several items related to the PeopleSoft Campus Solutions 9.2 Upgrade were released on April 22. New navigation and an improved look and feel for parents/guests went live. You can see these changes by viewing the how to guides for parents/guests. Many items allowing future improvements also went into place. More detail on these can be found on the project website.

Community outreach continues on the gender identity, personal pronouns, and preferred name initiative.

Tuition refund appeals—new form

A new workflow for Tuition Refund Appeals (TRA) is available for Twin Cities students on the One Stop website, Forms page. It was previously available in PDF form only. The new workflow will enable the committee that reviews the appeals to process them faster, as well as improve data validation.

Information about tuition refund appeals has also been updated on the One Stop website, Refunds page. If you have questions about appeals or the form, contact Richard Campo (campo035@umn.edu).

ULearn to Training Hub transition

5 things you need to know

1. ULearn access will close beginning Thursday, May 31, 2018. 
2. Any in-progress training will not transfer into the Training Hub.
3. Any online training you begin before the transition must be completed before May 31.
4. Registration for summer training sessions will transfer into the Training Hub. 
5. The Training Hub will be available to you beginning Monday, June 4, 2018.

For ongoing updates about this transition, visit it.umn.edu/training-system-transition.

Upcoming One Stop closures

One Stop Student Services will have limited hours and availability on two Wednesdays in May.

• May 16: The St. Paul and West Bank One Stop offices and University Veterans Services will be closed until 1:00 p.m. Service will continue to be provided at the East Bank location (333 Bruininks Hall) and by phone, including normal hours for Graduate Student Services and Progress.
• May 23: One Stop Student Services (including Graduate Student Services and Progress, and University Veterans Services) will close at 11:30 a.m. Normal service will resume at 8:00 am. on Thursday, May 24. Staff and students can email onestop@umn.edu, gssp@umn.edu, or veterans@umn.edu during that time.

Summer building updates

The Office of Classroom Management is working on a variety of projects this summer across Minneapolis and St Paul classrooms. The extent of the work may limit OCM’s ability to relocate classes and events. While OCM cannot control the progress of these projects, they will make every effort to minimize disruptions. They appreciate your patience as we navigate the upcoming summer together.

• Ruttan Hall B35 renovation
• Willey hall 125 seating replacement
• CSOM 1-147 and 1-149 renovation
• Mondale Hall subplaza, Phase 3
• Bruininks Hall technology updates
• Video conferencing upgrades in various locations
• Mechanical Engineering infrastructure update, Phase 3

There are also many exterior construction projects occurring around campus which will impact the use of OCM classrooms. These include:

• Ruttan Hall exterior repairs and window/skylight replacement
• Willey Hall roof and skylight replacement
• Solar panel installation in various locations
• Church Street reconstruction

FERPA Q&A

Q: Does the University need to comply with the new European Union privacy law, the General Data Protection Regulation (GDPR)?

A: While this isn’t a FERPA question, there is overlap with FERPA and the GDPR. This new law protects personal information of people when they are physically present in an EU country. The University may be impacted by the GDPR in several ways, such as when prospective students in EU countries apply to the University or when we work with visiting scholars before they come to the US. The University is reviewing what processes and procedures should be adjusted to comply with these new requirements. However, because this is a new law it will take some time for all of the compliance impacts to be litigated and more fully explained. There is more information in this article about how the law might apply to US higher education institutions.