tag:blogger.com,1999:blog-41377441117634959762024-03-14T10:18:33.909-07:00The LedgerA news blog from Academic Support ResourcesASR Comm Teamhttp://www.blogger.com/profile/11358764769973870402noreply@blogger.comBlogger1016125tag:blogger.com,1999:blog-4137744111763495976.post-718885110931176562024-02-23T12:27:00.000-08:002024-02-23T14:46:33.902-08:00New digital credential and print diploma vendor: Paradigm<p>Students with conferral dates of January 1, 2024 and after will receive their digital credential and physical diploma via <a href="https://www.paradigm-corp.com/">Paradigm</a>, the University’s new digital and print diploma vendor. The Office of the Registrar (OTR) submitted its first print diploma order with Paradigm this month. The first digital credentialing order will be placed on Monday, March 4. </p><p>OTR began the RFP process for digital and print diploma services in late 2022. The RFP process was initiated due to the University's contract ending with their current digital diploma vendor, Parchment, and the desire to consolidate systemwide diploma services. Prior to the implementation of Paradigm, physical diplomas were produced by University Printing Services and manually distributed by OTR staff. Paradigm’s services will create several efficiencies in this process and provide additional benefits to students, such as providing tracking numbers to students when their diplomas are mailed. </p><p>Students should not expect any disruption in diploma services (either print or digital) as a result of this change. Students with conferral dates prior to January 1, 2024 will continue to access their digital credentials via <a href="https://www.parchment.com/">Parchment</a>. Students have permanent access to their credential via their issuing vendor. Students will also have permanent access to their digital credential regardless of their future affiliation with the University.</p><p>As a reminder, digital credentials are not available to students with conferral dates prior to fall 2019. Any questions can be directed to <a href="mailto:otr@umn.edu">otr@umn.edu</a>. </p><div><br /></div>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-72040762302682740842024-02-23T11:38:00.000-08:002024-02-23T14:46:31.926-08:00Notarization and Apostille process changes<p>As of February 12, 2024, OTR is no longer offering Apostille services. However, students can still have their documents notarized by OTR and access Apostille services via the <a href="https://www.sos.state.mn.us/notary-apostille/apostille-authentication/#:~:text=An%20Apostille%20is%20a%20certificate,that%20public%20official%20acted%2C%20and">MN Secretary of State</a> directly. This service change reflects the standards of other Big10 University partners. All five campuses have adjusted their <a href="https://onestop.umn.edu/academics/transcripts-and-grades/notarization-and-apostille">Notarization and Apostille</a> One Stop pages to reflect these changes. </p>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-92009339992863186512024-02-23T11:36:00.000-08:002024-02-23T14:46:30.232-08:00FAFSA simplification update<p>The Department of Education will not begin processing <a href="https://studentaid.gov/h/apply-for-aid/fafsa">Free Application for Federal Student Aid (FAFSA)</a> submissions and providing data to schools until Mid-March due to inflation adjustments in the Student Aid Index (SAI). They are anticipating that this delay will not impact the 2024-25 financial aid offer students receive this summer. Students can still complete the <a href="https://studentaid.gov/h/apply-for-aid/fafsa">FAFSA form</a> and expect an email from Federal Student Aid in mid-March acknowledging that their FAFSA has been processed.</p><p>One Stop Student Services will not be able to confirm the arrival of FAFSA information until April because of this delay. This is contingent upon software updates, implementation, and testing. Once One Stop receives this information, they will begin sending out estimated financial aid offers to new students in April. The <a href="https://onestop.umn.edu/calendar/financial-aid-timeline">Financial Aid timeline</a> on the One Stop website will be updated as more information becomes available.</p>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-76589986126011952262024-02-23T11:34:00.000-08:002024-02-23T14:46:28.168-08:00eAgreement<p>On February 21, all students started receiving a pop-up message in MyU for the annual renewal of the Student Financial Obligations and Responsibility eAgreement. Students are notified in MyU so they have the opportunity to review the updated text on the <a href="https://onestop.umn.edu/terms-and-conditions/student-financial-obligations-and-responsibilities-eagreement">One Stop website</a> prior to accepting the agreement. Students must accept eAgreement terms by March 6, 2024.</p>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-64970414435118188052024-02-23T11:30:00.000-08:002024-02-23T14:46:26.294-08:00UM Report updates<p>Please see below for ongoing updates related to student records reports being transitioned off of the UM Reports platform. The anticipated timelines may fluctuate based on ongoing testing.</p><p><b>Reports moved to new platforms and available in Reporting Center:</b></p><p></p><ul style="text-align: left;"><li>Major/Minor Roster</li><li>Eligibility for lower tuition fringe rate assistantship</li><li>Student Roster Summary Statistics/Detail</li><li>Dean’s List</li><li>Grade Selector</li><li>Rochester Student Roster </li></ul><p></p><p><b>Reports with work currently in progress:</b></p><p></p><ul style="text-align: left;"><li>Anticipated deployment in late February/early March 2024</li><ul><li>Graduate Education Student Report for Majors/Minors</li><li>Degree Applicants</li><li>Student Group Roster</li></ul><li>Anticipated deployment in May 2024</li><ul><li>GE Student Non-Graded Course Enrollments </li></ul></ul><p></p><p><b>Prioritized reports for future work:</b></p><p></p><ul style="text-align: left;"><li>Graduate Faculty Advising/Committee Summary by Field of Study</li><li>Graduate Faculty Advising/Committee Summary by Faculty</li></ul><p></p><div><br /></div>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-74732583202291548952024-02-23T11:28:00.000-08:002024-02-23T14:46:24.342-08:00FERPA Q&A<p><b>Q: Can a student challenge a grade by using their FERPA right to request an amendment to their student record?</b></p><p><b>A:</b> No. The right to amend a student record is for information that is inaccurate or misleading due to a recording error; it does not apply to a substantive decision, such as what grade was awarded. Students do have the right to receive an explanation for their grades under University policy and can seek assistance from the Student Conflict Resolution Center if needed.</p>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-38593165653826425282024-01-26T13:39:00.002-08:002024-01-26T14:23:13.187-08:00Annual Report update<p>The ASR annual report covering the period of September 2022 to August 2023 is complete and available on the <a href="https://click.ecommunications2.umn.edu/?qs=5a2b6d2c708fa2d208d5bc917d4fb1d0e364f2ec5b2a1b99604edb1e90666ebe2b29b3328de68a5d632ff9476c95ad99e6df68df6f195c26">ASR website homepage</a>. This document highlights key metrics and accomplishments from each unit within ASR. The report may be especially helpful to those who partner with ASR as it provides a comprehensive overview of all we do for the University. Feel free to share with anybody you think would be interested! </p>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-60570573266506924442024-01-26T13:39:00.001-08:002024-01-26T14:23:11.258-08:002024-25 FAFSA available<p>The Department of Education launched the newly streamlined <a href="https://studentaid.gov/h/apply-for-aid/fafsa">Free Application for Federal Student Aid (FAFSA) form</a> on December 31, 2023. During the first few weeks of launch, the form was periodically unavailable for short periods of time due to site maintenance and technical updates. Students can now complete the form to apply for financial aid for 2024-25. An updated financial aid timeline regarding the changes to the FAFSA is available on the <a href="https://onestop.umn.edu/calendar/financial-aid-timeline">One Stop website</a>.</p>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-55703182043330065022024-01-26T13:39:00.000-08:002024-01-26T14:23:09.483-08:00Caucus night<p>Tuesday, February 27, 2024 is caucus night. Per <a href="https://conservancy.umn.edu/bitstream/handle/11299/141976/December_2005_Educational_Planning_Minutes.pdf;jsessionid=CE9F3AEBDB938AF5702268B77E132DFB?sequence=4">Board of Regents resolution</a>, the University may schedule classes or events on caucus night with the Board’s authorization. However, students and/or instructors are <a href="https://policy.umn.edu/education/makeupwork">permitted to attend their party’s caucus night</a> if they wish. Students must notify their instructor in advance, and instructors are expected to accommodate their requests. If enough students indicate that they will be attending their caucus so that holding class becomes impractical, instructors may cancel the class or make alternative arrangements.</p><div><br /></div>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-61786818092474427572024-01-26T13:32:00.000-08:002024-01-26T14:23:07.900-08:00UM Report retirement updates<p>Please see below for ongoing updates related to student records reports being transitioned off of the UM Reports platform. The anticipated timelines may fluctuate based on ongoing testing.</p><p><b>Reports moved to new platforms and available in Reporting Center:</b></p><p></p><ul style="text-align: left;"><li>Major/Minor Roster</li><li>Eligibility for lower tuition fringe rate assistantship</li><li>Student Roster Summary Statistics/Detail </li></ul><p></p><p><b>Reports with work currently in progress:</b></p><p></p><ul style="text-align: left;"><li>Anticipated deployment in late January 2024</li><ul><li>Dean’s List</li><li>Grade Selector</li><li>Rochester Student Roster</li></ul><li>Anticipated deployment in February 2024</li><ul><li>GE Student Non-Graded Course Enrollments </li></ul><li>Anticipated deployment in late February/early March 2024</li><ul><li>Graduate Education Student Report for Majors/Minors</li><li>Degree Applicants</li><li>Student Group Roster</li></ul></ul><p></p><p><b>Prioritized reports for future work:</b></p><p></p><ul style="text-align: left;"><li>Graduate Faculty Advising/Committee Summary by Field of Study</li><li>Graduate Faculty Advising/Committee Summary by Faculty</li></ul><p></p><div><br /></div>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-90513362064006314972024-01-26T11:55:00.000-08:002024-01-26T14:23:05.803-08:00FERPA Q&A<p><b>Q: Can a parent join a virtual meeting with a student, such as an advising appointment?</b></p><p><b>A:</b> Sharing a student’s private information with a parent or other guest is not allowed unless we have written permission from the student. Even though the student may verbally agree to having the parent present, we need to document this with written permission. </p>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-12555739311106348142023-12-29T11:24:00.000-08:002023-12-29T11:54:13.509-08:00UM Report retirement updates<p>Please see below for ongoing updates related to student records reports being transitioned off of the UM Reports platform. The anticipated timelines may fluctuate based on ongoing testing. </p><p><b>Reports moved to new platforms and available in Reporting Center:</b></p><p></p><ul style="text-align: left;"><li>Major/Minor Roster</li><li>Eligibility for lower tuition fringe rate assistantship</li></ul><p></p><p><b>Reports with work currently in progress:</b></p><p></p><ul style="text-align: left;"><li>Anticipated deployment in early January 2024</li><ul><li>Student Roster Summary Statistics/Detail</li></ul><li>Anticipated deployment in late January 2024</li><ul><li>Dean’s List</li></ul><li>Anticipated deployment in February 2024</li><ul><li>Graduate Education Student Report for Majors/Minors</li><li>Degree Applicants</li></ul></ul><p></p><p><b>Reports that have been prioritized and analysis started:</b></p><p></p><ul style="text-align: left;"><li>Student Group Roster</li><li>Grade Selector</li></ul><p></p><p><b>Reports that have been prioritized, but no work started:</b></p><p></p><ul style="text-align: left;"><li>Rochester Student Roster</li><li>Graduate Faculty Advising/Committee Summary by Field of Study</li><li>Graduate Faculty Advising/Committee Summary by Faculty</li><li>GE Student Non-Graded Course Enrollments </li></ul><p></p><div><br /></div>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-15085500768728631092023-12-29T11:19:00.000-08:002023-12-29T11:54:11.472-08:00Student Services Fee Waiver<p>The new Student Services Fee Waiver launched in Jadu on December 15. The former WorkflowGen process has been retired. This implementation allows for automated activation and deactivation based on tuition calculation and required deadline dates, and automatically routes UMR requests to Rochester One Stop. The Student Services Fee Assessment request, which is already in Jadu, also received updates to align with the new waiver process. The new Student Services Fee Waiver form can be found on the <a href="https://onestop.umn.edu/forms">One Stop website forms page</a>. </p>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-31670790118905123932023-12-29T11:16:00.000-08:002023-12-29T11:54:07.643-08:00FERPA Q&A<p><b>Q: A student has reported a potential FERPA violation to me. The student would like to remain anonymous. What should I do? </b></p><p><b>A: </b>This will depend on the nature of the violation and the student’s role in the situation. If the student is an employee, they are required to notify University Information Security (UIS) at <a href="mailto:security@umn.edu">security@umn.edu</a>. UIS will research the situation and notify the student whose data was shared if needed. If the student is not an employee, they can submit a <a href="https://compliance.umn.edu/report">UReport</a> anonymously. The University Compliance Program will contact the appropriate department to research and take action as needed. If a UReport is submitted, we will still need the names of the individuals impacted to conduct a thorough search and take action. </p><p> </p>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-23264105517984177632023-12-01T13:12:00.000-08:002023-12-04T06:46:14.843-08:00FERPA Q&A<p><b>Q: Can I email a student their final exam or paper grade?</b></p><p><b>A:</b> Yes, provided you are sending to the individual student’s umn.edu email account and no other students are copied on the message. You may also wish to review additional information on the <a href="https://asr.umn.edu/training-and-support/grading-resources/safe-handling-grading-information">safe handling of grading information</a>. If you are using Canvas, encourage students to look up grade information securely there. Once you <a href="https://asr.umn.edu/training-and-support/grading-resources/final-grade-entry">submit final grades</a> in the Faculty Center, students will be able to view them securely in MyU. </p>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-76498984043190954392023-12-01T12:54:00.000-08:002023-12-04T06:46:24.293-08:00Planned Changes to Email Offerings (PCEO)<p>The Office of Information Technology’s Identity and Access Management (IAM) unit has been working on decisions and communications related to the Planned Changes to Email Offerings (PCEO) project (formerly “email for life”). Please note that these changes impact Google workspace, not just email. This will not impact systems where folks continue to log in with their Internet ID (e.g., MyU). </p><p>More <a href="https://it.umn.edu/services-technologies/resources/proposed-changes-email-google-workspace">information regarding the project</a> and <a href="https://it.umn.edu/services-technologies/resources/faq-proposed-changes-email-offerings">FAQs</a> are available on OIT’s website. Questions can be directed to <a href="mailto:iam@umn.edu">iam@umn.edu</a>.</p>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-15674164503926858882023-12-01T12:52:00.000-08:002023-12-04T06:46:21.820-08:002024-2025 FAFSA Update<p>The US Department of Education announced that the <a href="https://fsapartners.ed.gov/knowledge-center/library/electronic-announcements/2023-11-15/update-simplified-streamlined-redesigned-2024-25-fafsa-updated-nov-27-2023">2024-2025 FAFSA</a> will be available no later than December 31, 2023. In previous years, the FAFSA was published on October 1. This delay is due to work being done to implement a newer, streamlined version for students. </p><p>The Office of Student Finance sent communications to students about this announcement in September to prepare students for impacts of any delays. If you have students with questions about the 2024-2025 FAFSA, you can refer them to the <a href="https://onestop.umn.edu/finances/financial-aid/fafsa-simplification">FAFSA Simplification webpage</a> or have them <a href="https://onestop.umn.edu/contact">contact One Stop Student Services</a>. </p>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-25968509612504961752023-12-01T12:50:00.000-08:002023-12-04T06:46:20.087-08:00View an APAS without in-progress courses <p>As we near the end of the fall semester, many advisors and staff will be reviewing students' APAS reports for degree clearance purposes. The APAS Team wants to remind everyone that an APAS can be run without in-progress courses. Please reference the <a href="https://docs.google.com/document/d/1zE4UTYWqAwYebiZL2OOCyiZAnwgvXsLeAQj9o6fqdD8/edit#heading=h.3odaut3azrfr">View APAS without in-progress courses job aid</a>.</p>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-54470049501889429942023-12-01T12:48:00.000-08:002023-12-04T06:46:18.047-08:00Grade entry due dates<p>A reminder that the undergraduate and graduate regular session grading due date is 11:59 p.m. on <b>Friday, December 29, 2023</b>. Faculty and staff can find grading due dates for other careers and sessions on the <a href="http://z.umn.edu/grading-due-dates">ASR Due dates for grades webpage</a>.</p><p>A grade entry best practices email will be sent to faculty and instructors on December 7 with more information.</p><div><br /></div>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-20321301055281888002023-10-27T11:29:00.004-07:002023-10-27T12:29:20.988-07:00Chatbot launch on One Stop website<p>The One Stop Student Services chatbot officially launched on October 2, 2023. This chatbot replaces One Stop’s live agent chat with conversational AI technology provided by Ivy.ai. The chatbot is designed to answer questions pertaining to the information on the <a href="https://onestop.umn.edu/">Twin Cities One Stop website</a>. This shift allows One Stop to move resources to other contact methods where they are better suited to answer student-specific questions. One Stop will continue to monitor the quality of the chatbot responses to ensure a positive user experience.</p>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-20610359002802644182023-10-27T11:20:00.000-07:002023-10-27T12:29:19.394-07:00Spring 2024 registration<p>Spring 2024 class registration begins Tuesday, November 14. Registration appointment times will be posted for students in MyU on Monday, October 30. Students can find their appointment time by logging into MyU and selecting the "Academics" tab, then selecting the "Registration" sub-tab. <a href="https://onestop.umn.edu/registration/register-classes/registration-times">Registration times</a> and <a href="https://onestop.umn.edu/registration/register-classes/register-class">information on how to register for classes</a> are available on One Stop.</p><p>If a student needs their appointment time adjusted because of a system error, <a href="https://onestop.umn.edu/contact">contact One Stop Student Services</a>. Include the student's internet ID, student ID, and name. </p>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-25101850956740972132023-10-27T11:17:00.000-07:002023-10-27T12:29:17.828-07:002024-2026 Undergraduate catalog<p>Every two years, the University produces a catalog that requires all programs to review their curriculum and submit a proposal with a fall 2024 effective term. Any revisions necessary to reflect fall 2024 requirements should be entered, approved at the collegiate level, and ready for review at the Provost’s level by <b>March 1, 2024</b>. Undergraduate programs should review the <a href="https://catalogchecklist.umn.edu/">Undergraduate Catalog Checklist</a>. </p><p>Program requirements should be rebuilt in <a href="https://z.umn.edu/coursedog">Coursedog</a> to minimize any formatting issues that may have occurred during the data import. See the <a href="https://docs.google.com/document/d/1ZBSu0AEMmRJZs_K-bQI5xfxT1ChtAwQGuiu9Ws0B1Is/edit?usp=sharing">Coursedog Catalog Guide</a> for additional guidelines on how to enter this information.</p><div><br /></div>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-18075850117085254392023-10-27T11:14:00.007-07:002023-10-27T12:29:16.029-07:00New Major/Minor roster<p>The Major/Minor Roster UM Report was permanently replaced with a UM Analytics dashboard on Monday, October 9, 2023. Some improvements with this dashboard include:</p><p></p><ul style="text-align: left;"><li>Data sourced directly without the business logic that was in UM Reports</li><li>The ability to view more than 10 academic plans at one time</li></ul><p></p><p>The academic level and graduation plan fields will no longer be available in the UM analytics dashboard. If you have access to APLUS, you should be able to find this information there. </p><p>You can access the replacement dashboard by the same link in the Reporting Center that you have always used (<a href="https://click.ecommunications2.umn.edu/?qs=904e120c7737f155d72da3bf749b10b29f2d14558b088f48140813118186990f16f7cbc354c28c458007aa494864af803c580b7b5baf8e40">Reporting Center</a> > Student Services > Major/Minor Roster). <b>Note:</b> A similar report, “Graduate Education Student Report for Majors/Minors,” is not affected by this change.</p><p>If you have any questions, please email <a href="mailto:srhelp@umn.edu">srhelp@umn.edu</a>.</p><div><br /></div>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-57481846661532769432023-10-27T11:11:00.000-07:002023-10-27T12:29:13.771-07:00FERPA Q&A<p><b>Q: May a faculty member include a student’s grade in an email if the email is sent to multiple students?</b></p><p><b>A:</b> Suppose a faculty member needs to communicate midterm grade information to two students. The faculty sends an email, with both students' email addresses on the “to” line, and in the body of the message gives information about both students’ grades. This would violate FERPA because it discloses private student data. Faculty and staff should never share information like this with multiple email recipients. Emails with private student data should only be sent to that particular student. Incidents such as these can be referred to <a href="mailto:abuse@umn.edu">abuse@umn.edu</a>.</p><div><br /></div>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0tag:blogger.com,1999:blog-4137744111763495976.post-36898157513570919902023-09-29T12:27:00.001-07:002023-09-29T12:34:52.741-07:00FERPA Q&A<div><b>Q: In light of the recent data incident, a student emailed me asking for a copy of their record. Should I provide the information? </b></div><div><b><br /></b></div><div><b>A: </b>If a student is asking for a copy of their academic record, it is best to refer the student to the <a href="https://umn.nextrequest.com/">Data Request Center</a>. The Data Access and Privacy Office will coordinate with the various offices and respond to the student. If a student is only asking for specific information from your subject area, you can fulfill that request. </div>Emily Chohttp://www.blogger.com/profile/00273751525322284770noreply@blogger.com0