Student athletic enrollment reminder

Any change to a student athlete’s academic record that reduces credit load, like dropping a course or a course cancellation, must first be verified with the student’s athletic advisor. Approval will be documented via APLUS notes. If a change is made that does not meet compliance regulations set in place by the National Collegiate Athletic Association (NCAA), the student’s athletic eligibility will be impacted. Please contact the Lindahl Academic Center at gophacad@umn.edu with any questions regarding these rules.

New student data and reports available in UM Analytics

The Course Enrollment Long-Term Trends Dashboard and Course Statistics Report are now available on the reporting center. These are designed to be able to answer a broad range of enrollment questions without having to write custom queries. They are built off of the new Enterprise Data Warehouse and conform to standard Academic Support Resource (ASR) business logic. For questions about this information, contact John Vlk (jvlk@umn.edu).

Transfer credit forms - new!

As of January 2018, newly-admitted, prospective, and current students at the University of Minnesota’s Twin Cities campus use Transferology to explore transfer options. If a student finds that one of their courses hasn’t been evaluated in the past, they can submit that course for review using an online form on the Office of Admissions website.

In addition to the online from from the Office of Admissions, there are two new supplemental forms for requesting evaluation of credits:

• Request for Reevaluation of Transfer Credits
• Replaces the “Evaluation of Credit” form
• Used by student to petition a previous decision and provide additional information about a transfer course
• Request for Evaluation of International Credits
• Used by student to have their college evaluate how an international course fits their degree program

Both forms are available at advisor.umn.edu/advisor-tools.

FERPA Q&A

Q: I am an advisor and an instructor is asking me questions about one of my students. What information can I release to an instructor?

A: It depends on the instructors “legitimate educational interest” in the information. The instructor may, or may not, have a business need for the student’s prior course history, grades, or other information.

For example, if an instructor is teaching an upper-level course and is asking about a student's ability to successfully complete the course, or asking about the student's performance in a prerequisite to the course the instructor is teaching, the instructor has a legitimate need to know. Conversely, if the instructor is asking about performance in a course unrelated to the course they are teaching, that information should not be released as the instructor does not have a true need to know.

Except in specific, identified situations, instructors are not entitled to a full list of grades or a transcript of a student without that student's written consent. When in doubt about what information can be shared, ask why the instructor needs the private student data.