The Office of the Registrar has continued to produce digital diplomas on their weekly production schedule, but paper diploma production has been delayed due to the State of Minnesota stay at home order.
The Office of the Registrar will resume paper diploma production starting the week of May 4, which will capture the backlog of paper and duplicate diplomas for degrees awarded from March 23 through April 28. Diplomas will continue to be ordered on a weekly schedule, and students can expect to receive them within 2-3 weeks of their degree being posted. Duplicate diploma ordering will be available in Parchment starting on May 15.
Students with a spring 2020 (1203) expected graduation term, and who have a degree checkout status set to “applied,” were sent the “Confirm diploma name/address” email on Wednesday, April 29. Students will also receive email communications when their degree is posted (last chance to update name/address), the diploma is ordered, and the diploma is mailed. FedEx diploma delivery requests must be received by the conferral date, May 13, in order to guarantee the student’s request. Pick-up requests are not available.
The Office of the Registrar will also resume paper transcript processing, and this option will be available in Parchment starting May 15.
Thursday, April 30, 2020
Friday, April 24, 2020
Spring 2020 final grade rosters will be available May 4
The deadline for students to change their grading basis for the spring 2020 term has changed to April 30. Because grade rosters cannot be created until after this deadline, final grade rosters will be available May 4. However, if you or an instructor needs a final grade roster before April 30, contact SRHelp@umn.edu.
Required training during the stay-at-home order
Required, in-person training has been transitioned to video conferencing by the OTR Training and Support team. They will continue to support your training needs in a timely way. You can register as usual on the Training Hub website, and the team will email you with arrangements for the new format. Please contact the team at SRHelp@umn.edu for any concerns about in-person, student records training.
Grading resources
User guides for grading are available on the ASR website. The resources include final grade entry, due dates for grades, safe handling of grading information, and information on mid-term grades.
FERPA Q&A
Q: I am conducting class meetings using Zoom. How can I prevent “zoombombing” and protect my students’ information?
A: Several security features are available to secure a Zoom meeting. As a meeting host, you can change the default settings before and/or during a meeting. You should also remind students not to share zoom meeting links or meeting IDs with anyone.
To learn about the security features available in Zoom, check out Zoom: Secure Your Zoom Meetings for more information.
Preventing intruders from entering your meeting will protect student information, including their photos, their names, and affiliation with a particular class. It will also prevent the meeting from being disrupted and subjected to inappropriate content.
A: Several security features are available to secure a Zoom meeting. As a meeting host, you can change the default settings before and/or during a meeting. You should also remind students not to share zoom meeting links or meeting IDs with anyone.
To learn about the security features available in Zoom, check out Zoom: Secure Your Zoom Meetings for more information.
Preventing intruders from entering your meeting will protect student information, including their photos, their names, and affiliation with a particular class. It will also prevent the meeting from being disrupted and subjected to inappropriate content.
Wednesday, April 1, 2020
S/N grade basis change
Due to the impacts of COVID-19, students are allowed to change their grading basis in all undergraduate classes and eligible graduate/professional classes to S/N (satisfactory/not satisfactory) for the spring 2020 semester.
Students can manually change their grade basis for undergraduate classes in MyU starting Wednesday, April 1. While While students in eligible graduate/professional classes can manually change their grade basis in MyU starting Monday, April 6. Students have until Thursday, April 30 to change their grade basis. Changes are not allowed after the deadline and all decisions are considered final.
Additionally, the last day for students to cancel classes without college approval for full semester and second 7-week session classes has been moved to Friday, May 1. If students choose to cancel a class, they will receive a “W” on their transcript.
If you or a student have any questions about the recent S/N grade basis changes, please review the Twin Cities S/N grading basis FAQ.
Students can manually change their grade basis for undergraduate classes in MyU starting Wednesday, April 1. While While students in eligible graduate/professional classes can manually change their grade basis in MyU starting Monday, April 6. Students have until Thursday, April 30 to change their grade basis. Changes are not allowed after the deadline and all decisions are considered final.
Additionally, the last day for students to cancel classes without college approval for full semester and second 7-week session classes has been moved to Friday, May 1. If students choose to cancel a class, they will receive a “W” on their transcript.
If you or a student have any questions about the recent S/N grade basis changes, please review the Twin Cities S/N grading basis FAQ.
PeopleTools Upgrade
MyU, PeopleSoft applications, and other related online services such as APAS and Grad Planner will be unavailable due to system updates on Saturday and Sunday, April 18 and 19. Service is expected to be restored on Sunday afternoon, April 19.
During the outage, you can get information about the system update on the Service Status website. Since MyU will be unavailable for the duration of the system update, you can access Canvas courses at canvas.umn.edu and University email at mail.umn.edu.
If you have questions about this system update, please contact Technology Help.
During the outage, you can get information about the system update on the Service Status website. Since MyU will be unavailable for the duration of the system update, you can access Canvas courses at canvas.umn.edu and University email at mail.umn.edu.
If you have questions about this system update, please contact Technology Help.
PCAS access
In-person training is no longer required for initial update access to PCAS.
Access is now granted by submitting an Access Request Form for the programs which you would update. Once your access is approved, Academic Support Resources will email self-directed training materials and update your training record.
New users are encouraged to contact srhelp@umn.edu for support and individual training as needed.
Access is now granted by submitting an Access Request Form for the programs which you would update. Once your access is approved, Academic Support Resources will email self-directed training materials and update your training record.
New users are encouraged to contact srhelp@umn.edu for support and individual training as needed.
Student Program Plan training
Student Program Plan training will continue to be offered for staff who need training. Instead of being in-person format, we’re transitioning to a remote format to accommodate staff working off-campus.
As always, staff may enroll in training through the Training Hub. OTR Training and Support will then contact enrolled individuals to provide them with instructions for joining the training online.
As always, staff may enroll in training through the Training Hub. OTR Training and Support will then contact enrolled individuals to provide them with instructions for joining the training online.
13-credit automatic exemption correction
After the publication of the Record in February, there was an update to the information on when automatic 13-credit exemptions will be placed for students requiring fewer than 26 credits (based on APAS data). These exemptions will be placed for both fall and spring semesters approximately three weeks before queued registration starts for those terms (shortly after term activation). This means that fall 2020 exemptions were placed the week of March 16. The fact sheet was updated with these details.
FERPA Q&A
In lieu of a Q&A this issue, we have a new FERPA resource. With many changes to the way we deliver education and support students, FERPA Guidance for COVID-19 has the most recent guidance regarding student privacy during these challenging circumstances and includes tips for specific tools such as Zoom.
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