One Stop website upgrade update

The One Stop website upgrade is scheduled to go live in July, 2022. This upgrade from the Drupal 7 to Drupal 9 content management system will include a few key updates, including a transition to the central University Relations created Folwell design theme as well as some select feature updates based on student-centered usability testing findings. Early this summer, student services staff will have the opportunity to familiarize themselves with the new site before it goes live for students.

Vax 2.0 update

As a reminder, all students enrolled online or in-person must complete the Student COVID-19 Immunization Vaccination form. Students who have not completed the vaccination form have a registration hold preventing them from registering for fall 2022 classes and future terms. An automated process runs each night to remove holds for students who have completed their form or who have an approved exemption. For more information, see the Get the Vax 2.0 website.

FERPA Q&A

Q: A student reached out to me and is requesting all of their academic records. How should I respond?

A: Students are entitled by law to review portions of their records at the University and to request amendments of such records if the student believes they are inaccurate, misleading, or otherwise in violation of the privacy or other rights of the student. You can provide the records you maintain on the specific student, but if the student requests records from areas of the University, the recommended method is to refer students to the Data Request Center.

eBusiness Agreement

Starting March 6, all students will receive a pop-up message in MyU prompting them to to accept the Student Financial Obligations and Responsibility eAgreement. More information about the eAgreement is available on the One Stop website.

Exit counseling

Undergraduate students who will be graduating this spring and received student loans will be sent an email in early April with instructions to complete their exit counseling. A hold will be placed on their account if they do not complete it in a timely manner, so it is best for them to do it when they receive the email and to not wait.

New online Student Program Plan training course

Academic Support Resources (ASR) recently created a new online training course for the Student Program Plan. Previously, the training was done in-person and then shifted to self-guided training materials. The new course is now offered in Canvas in order to make it more efficient for learners and easier to keep up to date and track in Training Hub. Learners can self-enroll and complete it at their own pace.

The course takes 20-30 minutes to complete. Only new users who need to make updates to the Student Program Plan are required to take the course. Note that FERPA, Student Data Inquiry, and Student Data Update courses are prerequisites for this course.

FERPA Q&A

Q: A student has requested copies of emails between instructors and/or staff that includes their information. Do we have to provide that?

A: FERPA applies to all student education records as long as they are (1) identifiable to a particular student and (2) maintained by the university. University emails that discuss student(s) in an identifiable way meet this criteria. If a student made a request for ALL student records, emails about that student in umn.edu emails would be part of that request. It could also come up in the event of litigation.