Transcript/Diploma withholding & service indicator updates

Starting July 1, 2024, the University (systemwide) will no longer be withholding transcripts or diplomas for students who owe a balance to the institution. Academic Support Resources, along with the campus registrars, is reviewing service impacts and determining if any service indicators (“holds”) should continue to withhold transcripts (TRAN) or diplomas (DIPLM). 

Additionally, the Office of the Registrar will be working to release held diplomas and collect updated mailing address information from students as needed. 

Upcoming PeopleSoft unavailability and changes

MyU, PeopleSoft applications, and other related online services, such as APAS, will be unavailable due to a system upgrade on Saturday and Sunday, June 8 and 9. Service is expected to be restored on Sunday afternoon. During the outage, you can check the Service Status website for updates. When work is complete, we recommend that you clear your browser cache before logging into PeopleSoft or MyU. 

Changes that PeopleSoft Campus Solutions users will notice include a new look and additional options on all search pages. 

Additionally, a button will replace the tab layout on search pages that include the option to Add a New Value or Find an Existing Value. This includes Quick Enroll a Student, Student Program Plan, Request a Transcript Report, and other pages.

UM Reports retirement

Please see below for ongoing updates related to student records reports being transitioned off of the UM Reports platform. The anticipated timelines may fluctuate based on ongoing testing.

Reports moved to new platforms and available in Reporting Center:

• Major/Minor Roster
• Eligibility for lower tuition fringe rate assistantship
• Student Roster Summary Statistics/Detail
• Dean’s List
• Grade Selector
• Rochester Student Roster 
• Degree Applicants
• Graduate Education Student Report for Majors/Minors
• Student Group Roster

Reports with work currently in progress:

• Anticipated deployment in June 2024
• GE Student Non-Graded Course Enrollments
• Graduate Faculty Advising/Committee Summary by Field of Study
• Graduate Faculty Advising/Committee Summary by Faculty

FERPA Q&A

Q: What if a parent comes with a student to orientation? How does FERPA apply to students admitted to the University but haven’t started classes?

A: It is not unusual for a parent to attend the orientation and registration sessions for an incoming student. From a FERPA perspective, you should obtain written permission from the student prior to allowing the parent to attend either of these activities. In practice, the most practical thing to do is to speak to the student privately and ask if they want the parent to be present during these sessions, explaining to the student that it truly is their choice. 

If the student agrees to the parent being present, they should agree to this in writing. If the student does not want to have the parent present, politely explain to the parent that orientation and registration activities are only for the student.