Q: Is it ok for a staff member to provide a list of student names and University email addresses to a group of students seeking to promote a social or professional development opportunity to their peers?
A: It depends! A list of students’ directory information can be provided to anyone, but you must remove all students with suppression from the list and the list can’t be sorted or limited based on non-directory information. For example, majors are directory information so it is allowable to share a list of students by major (excluding students with suppression, of course). Gender is not directory information, so a list that provides gender information, or is limited by gender, can only be given to a school official with a legitimate educational interest. The Office of Institutional Research can help fulfill requests for lists of students’ directory information. Also, students are encouraged to use other means of promoting events such as relevant e-newsletters.
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