Leave of Absence reminder: Part 2

Once the Term Activation page is updated, you are ready to process a Leave of Absence or a Discontinuation.

The final step to adding a Leave of Absence or a Discontinuation is to add a row on the Student Program/Plan page. The key to this process is to use the correct effective date, which is either the day before the term begins, or the day after the term begins. You determine which effective date based on whether the student has or has not enrolled for the term.

Has the student enrolled for the term?
No	Use the day before the term begins
Yes (but has dropped)	Use the day after the term begins

Remember to add a reason for the Leave of Absence or a Discontinuation for all undergraduate students.

If you have any questions or need assistance, contact OTR Training and Support at SRHelp@umn.edu.

Leave of Absence reminder

As a reminder, processing a Leave of Absence always begins with Term Activation.

The first step to processing a Leave of Absence is to check the Term Activation page to see if a student is currently enrolled. The student must not be actively enrolled for any classes for the term(s) for which they request a leave. Classes must be in dropped or withdrawn status before you can proceed.

On the Term Activation page there are a few things you must watch for:

• If the Academic Load field indicates enrollment, assist the student with dropping all classes.
• If the Academic Load field is blank, attempt to remove that term row from the page.
• If, when you attempt to save, you receive an error message that “enrollment records exist.” Do not remove the row. Click OK and do not save.
  
• Then, uncheck the Eligible to Enroll checkbox for that term and save.
  

Processing a Leave without these first steps can “orphan” enrollment records and cause the student undue financial distress. Please refer to the Effective Date Chart for details, including how to add a leave row on the Student Program/Plan page.

If you have any questions or need assistance, contact OTR Training and Support at SRHelp@umn.edu.