Leave of Absence reminder

As a reminder, processing a Leave of Absence always begins with Term Activation.

The first step to processing a Leave of Absence is to check the Term Activation page to see if a student is currently enrolled. The student must not be actively enrolled for any classes for the term(s) for which they request a leave. Classes must be in dropped or withdrawn status before you can proceed.

On the Term Activation page there are a few things you must watch for:

• If the Academic Load field indicates enrollment, assist the student with dropping all classes.
• If the Academic Load field is blank, attempt to remove that term row from the page.
• If, when you attempt to save, you receive an error message that “enrollment records exist.” Do not remove the row. Click OK and do not save.
  
• Then, uncheck the Eligible to Enroll checkbox for that term and save.
  

Processing a Leave without these first steps can “orphan” enrollment records and cause the student undue financial distress. Please refer to the Effective Date Chart for details, including how to add a leave row on the Student Program/Plan page.

If you have any questions or need assistance, contact OTR Training and Support at SRHelp@umn.edu.