25Live is live

25Live went live on June 17, 2025 and replaced Astra as the University’s academic room scheduling system. This multi-year project involved many partners from across the University. Check out the 25Live support page for links to training, guides, and more information. If you have any questions or need support, please reach out to ocmsched@umn.edu.  

Astra to be replaced with 25Live

After completing the Request for Proposal (RFP) process, CollegeNET has been selected as the vendor to replace Astra for the University’s class and room scheduling system. CollegeNET’s 25Live product achieved the top score with the following highlights:

• An updated, multi-campus academic and room scheduling platform
• Improved workflow management, calendars, and customization options
• Smarter event forms and streamlined event pricing
• Increased “what-if” scenario planning
• Advanced administrative tools

A core group has conducted preliminary analysis and planning to prepare for the late July project kickoff. The project is expected to launch in June 2025. The project team will work with the University community to ensure 25Live is optimally configured. Communications will continue throughout the project with current Astra users to ensure a smooth transition. 

Astra will continue to be the University’s class and room scheduling system until 25Live launches.

Room Scheduling RFP

ASR and the Office of Classroom Management (OCM) have an active Request for Proposals (RFP) for the University’s academic room scheduling system to ensure that the tools we use meet the University’s needs and comply with University policy. Astra is the University’s current academic room scheduling system vendor.

At this point, we’ve received vendor responses, conducted demos and usability with two finalists, and made reference calls to determine a fit with the University's needs. ASR is working with Purchasing, the Office of the General Counsel, and University Information Security to negotiate a contract with our top finalist. The project timeline and contract information will be available soon.