- Block grants for undergraduate students with varying amounts of need demonstrated by Expected Family Contribution (EFC),
- Block grants for graduate and professional students who could not finish their program due to the COVID-19 pandemic,
- Funds to support undergraduate student success/degree completion, and
- Emergency Grant funds.
Friday, April 2, 2021
Higher Education Emergency Relief Funds
The University continues to move forward with plans to distribute Higher Education Emergency Relief Funds (HEERF), which includes the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA), to students this spring. This round of funding includes:
Auto-enrolling from waitlists starts in April
On April 12, the process will begin for auto-enrolling students into classes for which they are on the waitlist. If you encounter any issues with waitlisting or the auto-enroll process, contact the ASR Office of Classroom Management at ocmsched@umn.edu. More information on how students can add themselves to a waitlist is available.
Emergency grant funds
We are continuing to accept emergency grant applications for the spring 2021 term. Students can email onestop@umn.edu with a request for emergency funds, and we will send the student an application. More information about emergency funds including eligibility criteria, as well as other helpful resources for students, can be found at Student emergency funds.
FERPA Q&A
Q: I am an adviser and an instructor is asking me questions about one of my students. What information can I release to an instructor?
A: An instructor's "need to know" the information they are requesting must be assessed when determining what student information can be shared. For example, if an instructor is teaching an upper-level course and is asking about a student's ability to successfully complete their course, or the student's performance in a prerequisite to the course they are teaching, the instructor has a legitimate need to know.
Conversely, if the instructor is asking about performance in a course unrelated to the course they are teaching, that information should not be released as the instructor does not have a true need to know. Likewise, except in specific, identified situations, instructors are not entitled to a full list of grades or a transcript of a student without that student's written consent. When in doubt about what information can be shared, don't be afraid to ask why the instructor needs the private student data.
A: An instructor's "need to know" the information they are requesting must be assessed when determining what student information can be shared. For example, if an instructor is teaching an upper-level course and is asking about a student's ability to successfully complete their course, or the student's performance in a prerequisite to the course they are teaching, the instructor has a legitimate need to know.
Conversely, if the instructor is asking about performance in a course unrelated to the course they are teaching, that information should not be released as the instructor does not have a true need to know. Likewise, except in specific, identified situations, instructors are not entitled to a full list of grades or a transcript of a student without that student's written consent. When in doubt about what information can be shared, don't be afraid to ask why the instructor needs the private student data.
Friday, February 26, 2021
Academic Policy Petition
The Academic Policy Petition is now available on the One Stop Website. The form is accessible to any active undergraduate student and can be entirely filled, submitted, routed, and approved online. Since its launch, the form has received 233 submitted petitions. An Academic Policy Petition Advising Guide is also available. If you have any feedback or questions about the form, contact oue@umn.edu.
Higher Education Emergency Relief Funds and Emergency Grant funding
The University continues to move forward with plans to distribute Higher Education Emergency Funds (HEERF), or CARES II, to students this spring. This round of funding will include:
We are continuing to accept emergency grant applications for the spring 2021 term. Students can email onestop@umn.edu with a request for emergency funds, and we will send the student an application. More information about emergency funds including eligibility criteria, as well as other helpful resources for students, can be found at Student emergency funds.
- Block grants for undergraduate students with varying amounts of need demonstrated by Expected Family Contribution (EFC),
- Block grants for graduate and professional students in research based programs,
- Funds to support undergraduate student success/degree completion, and
- Emergency Grant funds.
We are continuing to accept emergency grant applications for the spring 2021 term. Students can email onestop@umn.edu with a request for emergency funds, and we will send the student an application. More information about emergency funds including eligibility criteria, as well as other helpful resources for students, can be found at Student emergency funds.
FERPA Q&A
Q: Is it okay to email a student at a personal email address instead of their umn.edu email address?
A: If you are sending any private student information in the message, you need to use the umn.edu email account. This is consistent with the FERPA requirement that schools use reasonable methods to identify and authenticate the identity of a student when disclosing student education records. Because of the authentication on umn.edu accounts, plus our policy language on not sharing login credentials, we can be assured that we are communicating directly with the student when sending information to a umn.edu email account.
While students provide us with personal email accounts, we lack assurances that the account is still theirs or have kept that information up to date in our systems.
However, if you are having trouble reaching a student and have sent multiple emails, it can be a good idea to send a message to a personal email address letting them know more specific details have been sent to their umn.edu account. The message to the personal email account can’t contain any private student information though.
A: If you are sending any private student information in the message, you need to use the umn.edu email account. This is consistent with the FERPA requirement that schools use reasonable methods to identify and authenticate the identity of a student when disclosing student education records. Because of the authentication on umn.edu accounts, plus our policy language on not sharing login credentials, we can be assured that we are communicating directly with the student when sending information to a umn.edu email account.
While students provide us with personal email accounts, we lack assurances that the account is still theirs or have kept that information up to date in our systems.
However, if you are having trouble reaching a student and have sent multiple emails, it can be a good idea to send a message to a personal email address letting them know more specific details have been sent to their umn.edu account. The message to the personal email account can’t contain any private student information though.
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