Q: I am an adviser and an instructor is asking me questions about one of my students. What information can I release to an instructor?
A: An instructor's "need to know" the information they are requesting must be assessed when determining what student information can be shared. For example, if an instructor is teaching an upper-level course and is asking about a student's ability to successfully complete their course, or the student's performance in a prerequisite to the course they are teaching, the instructor has a legitimate need to know.
Conversely, if the instructor is asking about performance in a course unrelated to the course they are teaching, that information should not be released as the instructor does not have a true need to know. Likewise, except in specific, identified situations, instructors are not entitled to a full list of grades or a transcript of a student without that student's written consent. When in doubt about what information can be shared, don't be afraid to ask why the instructor needs the private student data.
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