Friday, August 7, 2020
Student Data Inquiry (SDI) training update
Academic Support Resources has been reviewing and reformatting the Student Data Inquiry (SDI) training course content in order to make it more efficient for learners and easier to keep up to date. The updated course will be available in Training Hub by the end of August 2020. Only new PeopleSoft Campus Solutions users will be required to take the course. One notable change is that the FERPA compliance training course will be a prerequisite to SDI for new users. If you have any questions, please contact the OTR Training and Support Team at srhelp@umn.edu.
Address project
This week and next week, students are receiving a short Qualtrics survey regarding their mailing and home addresses. The form asks them to verify if their current addresses are correct and make any needed updates via MyU. Having this information will make sure that students receive important documents, and for the university to accurately plan for on campus resources.
FERPA Q&A
Q: Can a parent join a virtual meeting with a student, such as an advising appointment?
A: Sharing a student’s private information with a parent or other guest is not allowed unless we have written permission from the student. Even though the student may verbally agree to having the parent present, we need to document this with written permission. For some additional guidance about virtual meetings with students and how to obtain student consent, see our FERPA COVID-19 information available on the ASR website.
A: Sharing a student’s private information with a parent or other guest is not allowed unless we have written permission from the student. Even though the student may verbally agree to having the parent present, we need to document this with written permission. For some additional guidance about virtual meetings with students and how to obtain student consent, see our FERPA COVID-19 information available on the ASR website.
Monday, June 1, 2020
New form for Doctoral Preliminary Oral Exam
Graduate Student Services and Progress (GSSP) and the Office of the Registrar created a new electronic form for the doctoral Preliminary Oral Exam. This form will be available June 22, 2020. The new form will replace the paper version of the doctoral Preliminary Oral Exam form.
Note: if any students are currently in the process of using the paper form, they should continue to use the paper forms until June 22. For exams taking place after June 22, 2020, students may submit a new scheduling request after June 22 to use the electronic form.
Students will receive the form via email to their UMN email account after they have submitted their committee and scheduled their Preliminary Oral Exam. The committee chair will receive an email invitation to complete the form when the student initiates it. If you have any questions, contact gssp@umn.edu.
Note: if any students are currently in the process of using the paper form, they should continue to use the paper forms until June 22. For exams taking place after June 22, 2020, students may submit a new scheduling request after June 22 to use the electronic form.
Students will receive the form via email to their UMN email account after they have submitted their committee and scheduled their Preliminary Oral Exam. The committee chair will receive an email invitation to complete the form when the student initiates it. If you have any questions, contact gssp@umn.edu.
New ticketing system
Please continue to contact srhelp@umn.edu for any related questions and student records training needs. We switched our ticketing system on May 18, 2020 to the university’s new system, TeamDynamix (TDX). There may be a new look and feel in our responses, but we are still the same team who is hard at work for you. Thank you for your patience while we learn the new system.
Grade rosters for summer 2020
Similar to spring 2020, students will have a longer period to request a change in grading basis for summer 2020. Therefore, summer grading rosters will not be created until a later date(s). These dates are still under discussion, but will probably be dependent upon the session. More information will be available once there is a firm plan set in place.
If an instructor needs a grade roster to be created early, please send a request to srhelp@umn.edu, and they will manually create a roster for you.
If an instructor needs a grade roster to be created early, please send a request to srhelp@umn.edu, and they will manually create a roster for you.
TADA updates
Transfer Articulation and Transfer Credit
The development that will bring transfer articulation details from uAchieve to PeopleSoft is still in progress. While it is in progress, please continue to support and use the TES system to establish more and better transfer articulation rules. Additionally, development to separate transfer courses, test credits, and other credits in PeopleSoft is under way, so ‘test’ and ‘other’ credits will appear in PeopleSoft with established equivalencies for pre- or co- requisites. This should be available at the start of the fall 2020 semester.
Data and data analytics
The second production data snapshot was successful. PDFs and APAS reports for all active students housed in Perceptive Content can be referenced by advisors as needed. A pilot of course-level analytics using aduit output tables has also been initiated for participating units, which include CFANS, CBS, CDES, Computer Science BA/BS, UMC, and UMD. We hope that this information will be useful for both curricular planning and student success initiatives.
Degree planning tools
Four finalists in the RFP process provided demonstrations to a cross-institution and cross-campus group. If you would like to review the demonstrations and help evaluate the product, please view the vendors below: You can submit comments on the vendor presentations using this feedback form. Feedback will be collected until June 15, 2020. Your comments will then be used by the RFP team and advisory group to inform their final recommendation.
In order to maintain an equitable process for all vendors, if you would like to comment, you must view and provide comments for all demonstrations. Please also note that the information about vendors and the content of the demonstrations are confidential to the University of Minnesota and cannot be shared externally. A usability evaluation of the finalists is scheduled for June 8, 2020 through June 12, 2020.
The development that will bring transfer articulation details from uAchieve to PeopleSoft is still in progress. While it is in progress, please continue to support and use the TES system to establish more and better transfer articulation rules. Additionally, development to separate transfer courses, test credits, and other credits in PeopleSoft is under way, so ‘test’ and ‘other’ credits will appear in PeopleSoft with established equivalencies for pre- or co- requisites. This should be available at the start of the fall 2020 semester.
Data and data analytics
The second production data snapshot was successful. PDFs and APAS reports for all active students housed in Perceptive Content can be referenced by advisors as needed. A pilot of course-level analytics using aduit output tables has also been initiated for participating units, which include CFANS, CBS, CDES, Computer Science BA/BS, UMC, and UMD. We hope that this information will be useful for both curricular planning and student success initiatives.
Degree planning tools
Four finalists in the RFP process provided demonstrations to a cross-institution and cross-campus group. If you would like to review the demonstrations and help evaluate the product, please view the vendors below: You can submit comments on the vendor presentations using this feedback form. Feedback will be collected until June 15, 2020. Your comments will then be used by the RFP team and advisory group to inform their final recommendation.
In order to maintain an equitable process for all vendors, if you would like to comment, you must view and provide comments for all demonstrations. Please also note that the information about vendors and the content of the demonstrations are confidential to the University of Minnesota and cannot be shared externally. A usability evaluation of the finalists is scheduled for June 8, 2020 through June 12, 2020.
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