Additional flexibility has been added to the S/N Grade Basis Change policy and deadline for fall 2020. For fall undergraduate full semester and second 7-week session classes, students now have until November 30 to change their grading basis option and until December 1 to withdraw from a course. Instructors have also been given until November 13 to update their grading basis for their classes.
Students are strongly encouraged to consult with One Stop Student Services and/or their academic advisors before they make any changes to their grading basis. This decision could result in potential complications, such as implications for financial aid, graduate or professional school applications, and eligibility for scholarships.
Monday, November 2, 2020
Academic Alerts project update
Academic Alerts launched on Thursday, October 8. Since its launch, 3,814 Twin Cities student feedback items have been added. There has also been a lot of positive feedback as well as further points to improve.
We are now moving into Phase II. In this phase, the team is working to improve and add functionality for large enrollment courses (e.g., ability to upload spreadsheet) and bring Athletics into the system. If you have feedback on the Alert process, please email aplus@umn.edu.
We are now moving into Phase II. In this phase, the team is working to improve and add functionality for large enrollment courses (e.g., ability to upload spreadsheet) and bring Athletics into the system. If you have feedback on the Alert process, please email aplus@umn.edu.
Academic Policy Petition and One Time Only Drop update
The undergraduate Academic Policy Petition and One Time Drop is moving to an electronic form where it can be filled, submitted, routed, and approved entirely online. The One Time Drop process will also be a separate, online form, distinct from the Academic Policy Petition process. Currently, usability testing has been completed, and the online form and process is on track to be launched later in November. Ultimately, this will improve the student petition experience as it will reduce the need for collecting signatures in person and imaging the documentation for our records.
Spring 2021 appointment times
Last week, registration appointment times were posted for students in MyU, with spring 2021 registration beginning on Tuesday, November 10. Students can find their appointment time by logging into MyU and selecting the "Academics" tab, then selecting the "Registration" sub-tab (how-to instructions are available). The registration times are available on One Stop.
To adjust an appointment time for a particular student, contact One Stop Student Services (onestop@umn.edu). Include the student's internet ID, student ID, name, and campus.
Students who are readmitted or are returned from leave for spring 2021 since last week, will need to have an enrollment appointment added if they need to register during the registration queue. See Adding an Enrollment Appointment for instructions. Once Open Enrollment begins, Friday, December 4, 2020, enrollment appointments are no longer necessary.
To adjust an appointment time for a particular student, contact One Stop Student Services (onestop@umn.edu). Include the student's internet ID, student ID, name, and campus.
Students who are readmitted or are returned from leave for spring 2021 since last week, will need to have an enrollment appointment added if they need to register during the registration queue. See Adding an Enrollment Appointment for instructions. Once Open Enrollment begins, Friday, December 4, 2020, enrollment appointments are no longer necessary.
Auto-enrolling from waitlists starts in November
On November 10, the process will begin for auto-enrolling students into classes for which they are on the waitlist. If you encounter any issues with waitlisting or the auto-enroll process, contact the ASR Office of Classroom Management at ocmsoftwarehelp@umn.edu. More information on how students can add themselves to a waitlist is available.
Leave of Absence reminder: Part 2
Once the Term Activation page is updated, you are ready to process a Leave of Absence or a Discontinuation.
The final step to adding a Leave of Absence or a Discontinuation is to add a row on the Student Program/Plan page. The key to this process is to use the correct effective date, which is either the day before the term begins, or the day after the term begins. You determine which effective date based on whether the student has or has not enrolled for the term.
Remember to add a reason for the Leave of Absence or a Discontinuation for all undergraduate students.
If you have any questions or need assistance, contact OTR Training and Support at SRHelp@umn.edu.
The final step to adding a Leave of Absence or a Discontinuation is to add a row on the Student Program/Plan page. The key to this process is to use the correct effective date, which is either the day before the term begins, or the day after the term begins. You determine which effective date based on whether the student has or has not enrolled for the term.
| No | Use the day before the term begins |
| Yes (but has dropped) | Use the day after the term begins |
Remember to add a reason for the Leave of Absence or a Discontinuation for all undergraduate students.
If you have any questions or need assistance, contact OTR Training and Support at SRHelp@umn.edu.
Change to One Stop Student Services in-person service
Beginning Monday, November 30, One Stop Student Services will temporarily suspend in-person services at their East Bank (Bruininks Hall) location until the week before the start of the spring term. However, students and staff can continue to contact One Stop via email, phone, Zoom drop-in, and web chat. The drop box in Bruininks Hall will remain open and be checked by staff.
University Veterans Services, Graduate Student Services and Progress (GSSP), the Helping U desk, and One Stop’s West Bank and St. Paul locations will remain closed for in-person service.
University Veterans Services, Graduate Student Services and Progress (GSSP), the Helping U desk, and One Stop’s West Bank and St. Paul locations will remain closed for in-person service.
FERPA Q&A
Q: What should I do if I accidentally share a student’s private information with another student?
A: Unfortunately, even when we are careful, privacy breaches can happen. For example, mistyping a student’s email address can result in inadvertently sharing private data. If this happens, you should email security@umn.edu to report the incident. For more information, see the Information Security policy.
To avoid the most common mistakes, follow these tips:
A: Unfortunately, even when we are careful, privacy breaches can happen. For example, mistyping a student’s email address can result in inadvertently sharing private data. If this happens, you should email security@umn.edu to report the incident. For more information, see the Information Security policy.
To avoid the most common mistakes, follow these tips:
- Always double check the recipients of your email before hitting send.
- Review attachments before sending.
- Take care with google documents and spreadsheets to only share them with the correct people.
- Keep google group membership up to date to ensure the right audience receives your information.
- Keep your laptop, smartphone, and tablets somewhere safe when they are not in use to avoid theft.
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