A: Confidential student information should not be shared via a Google calendar. Not all staff retain access to their U of M Google calendars once they leave, but some certainly do, such as alumni. To be cautious, current staff should edit their sharing settings in their U of M Google calendar to end sharing with someone that has left the university. If staff have their calendars set to public or available to the U of M Twin Cities, the calendar cannot contain any private student information or it will violate FERPA either way.
Friday, March 29, 2019
FERPA Q&A
Q: When a staff member ends employment but keeps their U of M Google Calendar, is it an issue that they may be able to view current employees’ calendars, possibly with confidential student information? Should current employees stop sharing their calendar with former employees?
A: Confidential student information should not be shared via a Google calendar. Not all staff retain access to their U of M Google calendars once they leave, but some certainly do, such as alumni. To be cautious, current staff should edit their sharing settings in their U of M Google calendar to end sharing with someone that has left the university. If staff have their calendars set to public or available to the U of M Twin Cities, the calendar cannot contain any private student information or it will violate FERPA either way.
A: Confidential student information should not be shared via a Google calendar. Not all staff retain access to their U of M Google calendars once they leave, but some certainly do, such as alumni. To be cautious, current staff should edit their sharing settings in their U of M Google calendar to end sharing with someone that has left the university. If staff have their calendars set to public or available to the U of M Twin Cities, the calendar cannot contain any private student information or it will violate FERPA either way.
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