Question: Are you required to make copies of information in a student education record?
Answer: According to FERPA, institutions are only required to make copies of information in a student's education record if not doing so would deny the student access to the information. For instance, if a student lives so far away from the institution that he or she cannot reasonably come to the institution to view the records.
As a public institution in the state of Minnesota, however, our state law (the Minnesota Government Data Practices Act) requires making copies if requested by the subject of the data. If so, the institution may stamp or write "issued to student" on the materials.
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