The project team is currently completing Quality Assurance (QA) testing for configuration and data integrations into the Coursedog curriculum and catalog products. While their QA testing is almost complete, the team encountered more issues than initially expected. As a result, they’ll need more time to resolve the issues, and the go-live date will need to be adjusted. Coursedog will now go live at the end of August 2023 (originally June 2023).
The team’s primary goal is to ensure that the Coursedog product is of the highest possible quality for University staff at go-live. The additional 8 weeks of time will allow the team to deliver a best-quality product for users participating in User Acceptance Testing in May 2023. This will result in a better product at launch in August. Over the next week, communications regarding this change will be sent to current ECAS & PCAS users and additional stakeholders.
Friday, February 24, 2023
Updated Enrollment Appointments course released
Work continues on refreshing the Student Data Update Add-on training courses. An updated version of the Enrollment Appointments course was released mid-February. Only new users who need to add or update enrollment appointments are required to take this course.
FERPA Q&A
Q: Will there be any training regarding the best way to contact students who have been suspended or on leave of absence and their U of M email is canceled? We can't use their personal email to share personal information. This could be challenging when we are trying to assist suspended or leave of absence students with coming back to school.
A: The first group of students impacted by the discontinuation of ‘email for life’ will be students earning a degree in spring 2023. Currently, there are no changes planned for suspended students or those that are on a leave of absence. As of now, you can still contact them through their U of M email address. As we learn more about the upcoming technology changes regarding ‘email for life,’ we will provide information on how to best communicate with students in a FERPA-compliant manner.
A: The first group of students impacted by the discontinuation of ‘email for life’ will be students earning a degree in spring 2023. Currently, there are no changes planned for suspended students or those that are on a leave of absence. As of now, you can still contact them through their U of M email address. As we learn more about the upcoming technology changes regarding ‘email for life,’ we will provide information on how to best communicate with students in a FERPA-compliant manner.
Friday, January 27, 2023
FERPA Q&A
Q: Can I send private student data to a non-university account if the student says it's ok?
A: If you are sending any private student information in the message, you need to use the umn.edu email account. This is consistent with the FERPA requirement that schools use reasonable methods to identify and authenticate the identity of a student when disclosing student education records. Because of the authentication on umn.edu accounts, plus our policy language on not sharing login credentials, we can be assured that we are communicating directly with the student when sending information to a umn.edu email account.
While students provide us with personal email accounts, we lack assurances that the account is still theirs or have kept that information up to date in our systems. However, if you are having trouble reaching a student and have sent multiple emails, it can be a good idea to send a message to a personal email address letting them know more specific details have been sent to their umn.edu account. The message to the personal email account can’t contain any private student information though.
A: If you are sending any private student information in the message, you need to use the umn.edu email account. This is consistent with the FERPA requirement that schools use reasonable methods to identify and authenticate the identity of a student when disclosing student education records. Because of the authentication on umn.edu accounts, plus our policy language on not sharing login credentials, we can be assured that we are communicating directly with the student when sending information to a umn.edu email account.
While students provide us with personal email accounts, we lack assurances that the account is still theirs or have kept that information up to date in our systems. However, if you are having trouble reaching a student and have sent multiple emails, it can be a good idea to send a message to a personal email address letting them know more specific details have been sent to their umn.edu account. The message to the personal email account can’t contain any private student information though.
"Email for Life" to be retired
Beginning in the spring semester 2023, the Office of Information Technology (OIT) will start to discontinue the practice of providing University of Minnesota email accounts (Email for Life) to people who are no longer actively studying or working at the University using a phased approach.
In phase one, the first group will only include students who will graduate with a degree from an undergraduate program this semester. Additional groups will be included according to a planned schedule. You can learn more details on the Email for Life to be Retired page.
In phase one, the first group will only include students who will graduate with a degree from an undergraduate program this semester. Additional groups will be included according to a planned schedule. You can learn more details on the Email for Life to be Retired page.
Student Data Update add-on courses
Work continues on refreshing the Student Data Update Add-on training courses. An updated version of the Credit Exemptions course was released early this month. Only new users who need to enter 13-credit exemptions are required to take this course. Work is now underway on the Enrollment Appointments Add-on course.
Friday, December 2, 2022
Updates to Student Data Update Add-on courses
Work is underway to update and refresh the Student Data Update Add-on training courses. Updated versions of two courses were released in November:
- Class Permissions
- Waitlists
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