One Stop hours for registration

In order to accommodate and better serve students during the condensed registration appointment times, One Stop Student Services is adding weekend and extending weekday phone line hours. One Stop counselors will be available via phone Monday-Saturday, 8 a.m.-4:30 p.m., from March 23-April 4.

Staff will still be available in person Monday-Friday during normal walk-in hours. Contact information can be found on the One Stop website.

If you have any questions regarding this announcement,  please contact Julie Selander at goode021@umn.edu.

Upcoming GSSP deadlines prior to Upgrade

As you know, the PeopleSoft Upgrade cutover period has been established (starting April 10 scheduled to Go Live on April 20) and the Graduate Student Services and Progress (GSSP) office is working to adjust workflows and processes to accommodate system downtime and reduce delays in students' degree progress. As a result, we wanted to make you aware of two upcoming dates that are particularly important for students planning to defend and/or graduate this spring.

• March 13, 2015 - deadline for students to submit their completed and signed Graduate Degree Plan to GSSP (160 Williamson Hall or gssp@umn.edu) 
• March 20, 2015 - deadline for students to submit any examination committee assignments via the online workflows

Please encourage your students to complete these items before their respective dates so they can be processed in a timely manner to the cutover as many systems will be inaccessible or read only. The GSSP office is also planning to take down all workflows in advance of the cutover and will continue to provide more information related to system and process changes in the coming month.

Thank you for understanding and please contact GSSP at gssp@umn.edu with any questions.

Frequently Asked Questions: Impacts of the Upgrade for Student systems

The Student workstream is maintaining an FAQ on the impacts of the Upgrade on Student systems. It covers questions related to registration, student account billing, financial aid, admissions, and more.

Some examples:

• When will the registration web application be turned off? 
• Will students be able to get copies of their transcripts? 
• When is the last time students can pay tuition and fees online? 
• Can students get/print copies of their 1098-T form during the cutover period? 
• When is the last disbursement date [for financial aid]? 
• How will the orientation sign-up process be affected by the cutover? 
• Will students still be admitted during the cutover? 
• When is the last time that staff can add or remove service indicators?

Read the entire FAQ.

Information is being updated with more details as they are known. Questions and answers will be added as needed. If you have a question not answered by the FAQ, send an email to upgrade@umn.edu. 

Changes to class registration dates

To accommodate the planned Upgrade cutover and Go Live periods in April, class registration timing is changing. Most registration periods will be held earlier than previously published (as noted below) to ensure students can successfully register for May, summer, and fall terms.

May/Summer	Fall
Crookston 3/23-4/2 queued registration 4/24 open enrollment Duluth 3/2 Morris 3/18 Rochester 3/9 Twin Cities 3/9 for degree-seeking students 5/1 open enrollment	Crookston 3/23-4/2 queued registration 4/24 open enrollment Duluth 3/16 Medicine & Pharmacy students 3/23-4/3 queued registration 4/23 open enrollment Morris 3/30-4/2 queued registration 4/23 open enrollment Rochester 3/23-4/4 queued registration (including evenings & weekends) 5/1 open enrollment Twin Cities 3/23-4/4 queued registration (including evenings & weekends) 5/1 open enrollment

There will also be a change to how the registration queue will be created:

• Stages will be defined based only on cumulative credit total (completed and in-progress credits) only. 
• Stage definition will differ by campus. Details will be published on respective campus websites soon. 
• Students will then be randomized within those stages.

This is how the queue will be created once the Upgrade is complete, but due to the positive feedback received regarding this change, we were able to implement it now. For Twin Cities and Rochester students only, registration appointment times will extend into the evenings and weekends to accommodate a shortened timeframe.

Due to the random assignment of registration appointments to students within each defined stage, previously available tables of appointment times by student name will not be published. Students will be able to look up their registration appointment time using the “Your registration time” application for their campus.

Undergraduate students should expect an email with their registration appointment time approximately two weeks prior to the start of queued registration on their campus. There will also be additional communications to students alerting them to these changes starting as early as February 9.

Changes to class registration dates

To accommodate the planned Upgrade cutover and Go Live periods in April, class registration timing is changing. Most registration periods will be held earlier than previously published (as noted below) to ensure students can successfully register for May, summer, and fall terms.

May/Summer	Fall
Crookston 3/23-4/2 queued registration 4/24 open enrollment Duluth 3/2 Morris 3/18 Rochester 3/9 Twin Cities 3/9 for degree-seeking students 5/1 open enrollment	Crookston 3/23-4/2 queued registration 4/24 open enrollment Duluth 3/16 Medicine & Pharmacy students 3/23-4/3 queued registration 4/23 open enrollment Morris 3/30-4/2 queued registration 4/23 open enrollment Rochester 3/23-4/4 queued registration (including evenings & weekends) 5/1 open enrollment Twin Cities 3/23-4/4 queued registration (including evenings & weekends) 5/1 open enrollment

There will also be a change to how the registration queue will be created:

• Stages will be defined based only on cumulative credit total (completed and in-progress credits) only. 
• Stage definition will differ by campus. Details will be published on respective campus websites soon. 
• Students will then be randomized within those stages.

This is how the queue will be created once the Upgrade is complete, but due to the positive feedback received regarding this change, we were able to implement it now. For Twin Cities and Rochester students only, registration appointment times will extend into the evenings and weekends to accommodate a shortened timeframe.

Due to the random assignment of registration appointments to students within each defined stage, previously available tables of appointment times by student name will not be published. Students will be able to look up their registration appointment time using the “Your registration time” application for their campus.

Undergraduate students should expect an email with their registration appointment time approximately two weeks prior to the start of queued registration on their campus. There will also be additional communications to students alerting them to these changes starting as early as February 9.

Will the Upgrade change U Catalogs, course descriptions and the Course Guide?

After consulting at length with University stakeholders, the Upgrade’s Student Team decided that the Course Guide would be retired. Faculty, instructors, and their proxies will now be able to include URLs for additional information in the U Catalog course descriptions as a replacement. These catalogs and all academic offerings will still be publicly available in the University’s online catalogs. Find more information about these changes on The Upgrade Blog.

Class Schedule for summer and fall available February 10

The class schedule will be available to view on February 10. During queued registration, students will use our current registration system and suite of related registration tools (e.g., class search). Once the upgraded systems go live, open registration and changes to enrollment will be completed in the new registration system. Resources will be provided to advisers and students during that time to help them successfully navigate the new system.