Sneak peek: new self-service centers in PeopleSoft 9.0

Two "sneak peek" videos on the new Faculty Center and Advisor Center are now available. The videos provide an overview on how these centers will benefit users. The ESUP Student Training Team will be developing more in-depth tutorials and documentation of this new functionality before ESUP goes live.

100% drop/refund deadline for spring 2014 extended to Feb. 3

Due to the weather-related cancellation of University classes on Monday and Tuesday, the 100% drop/refund deadline for spring 2014 full semester and 1st 7-week session classes has been extended to February 3. All other deadlines will remain the same.

This change has been made to the One Stop website for both undergraduate and graduate courses and Law School courses.

If you have any questions, please contact One Stop.

Service outage Wednesday, Jan. 29

Some PeopleSoft applications (HR, Student, and Finance) may experience intermittent disruption for approximately two hours on Wednesday, January 29 beginning at 5 p.m. During this time, the database will be preparing a copy of the data from the PeopleSoft applications to use during testing phases for the Enterprise Systems Upgrade Program (ESUP).

ESUP has worked closely with IT's service owners to minimize disruption across the University. Updated information will be posted to the University's system status page during the two-hour outage.

The list of affected applications include:

- Financial aid status (Truth in Lending Act process)
- Electronic Promissory Note (old version for ULoans and Perkins)
- Electronic Promissory Note (new version for HPL, PCL, NFL, NL)
- eFAAN (Financial aid awards)
- Exit interview
- Student account
- Official transcript
- View grades/Unofficial transcript

Sneak Peek: New Self-Service Centers in PeopleSoft 9.0

The ESUP Student work stream will be releasing several new self-service centers in PeopleSoft 9.0. The following short videos provide an overview on how these centers will benefit users. The ESUP Student Training Team will be developing more in-depth tutorials and documentation of this new functionality before ESUP goes live.

Advisor Center  

The Advisor Center will provide advisers access to real-time data on their advisees, including biographical and demographic data, academic information and more.

Faculty Center

The new Faculty Center will provide faculty (and their proxies) one centralized location for completing tasks associated with teaching classes.

FERPA Q&A: Do records need to be created for former students?

Question: Do you need to recreate or attempt to recreate records for former students?

Answer: If student educational data has been maintained and destroyed according to the University's retention schedule, the University is not obligated to recreate destroyed records. If, however, the record still exists (even if it has been maintained well beyond the required time stipulated in the retention schedule), and a student or former student requests access to it, the record cannot be destroyed.

Academic Advisement update

There was a presentation at the December meeting of the College Advisory Group (CAG) regarding the implementation of the Academic Advisement (AA) degree audit for graduate education as part of the Enterprise Systems Upgrade Program (ESUP). During that presentation it was noted that AA would be configured first for a pilot college before rolling the audit out to the broader graduate education community. For the Twin Cities campus, the College of Education and Human Development (CEHD) will be the first college to participate in the AA implementation. You can find future updates on this effort in the PBED Digest and at the Registrar's Advisory Committee (RAC) and CAG meetings.

Non-degree registration changes

Non-degree students will no longer be able to register via email and will no longer receive a hard copy of any registration materials (e.g., enrollment summary, student ID information, etc.). Students will receive the necessary information for activation via email from One Stop. One Stop will only be processing activation requests received via the "e-registration" form; after students have been initially activated via One Stop, they will be requested to go online and register themselves. These changes will be in effect February 4 for summer and fall 2014 registration. Official communication regarding this change will be sent in the coming weeks.