Estimated Financial Aid notices

The University began sending estimated Financial Aid Notices (FANs) to new incoming students on the Twin Cities and Rochester campuses on Tuesday, April 16. This is later than typical, and some students still do not have packages due to delays and errors by the US Department of Education (DOE) with FAFSA processing. As updates come from the DOE and the State of Minnesota, we will continue to implement solutions and resolve errors that impact our students.

Save the date: PeopleTools upgrade

On June 8 and 9, 2024 (Saturday and Sunday), MyU and other PeopleSoft applications will be unavailable while University IT upgrades the PeopleSoft development platform, PeopleTools, to version 8.60. This upgrade helps our PeopleSoft systems remain stable and secure, and it ensures we retain Oracle support.

Aside from downtime during the weekend, no significant impact is expected, though some PeopleSoft users will notice some minor changes to the interface. This upgrade will also deliver an enhancement: a self-service control to enable Accessibility Mode for end users of the MyU/PeopleSoft self-service systems.

Helping prepare students for leaving the University

As students graduate, their access to University applications like Gmail and Google Workspace, Zoom, and Microsoft 365 will change. Share the Leaving the University self-help guide with students so they know what to expect and how to prepare.  

Grading resources

User guides for grading are available on the ASR website. The resources include final grade entry, due dates for grades, and safe handling of grading information. 

UM Report retirement update

Please see below for ongoing updates related to student records reports being transitioned off of the UM Reports platform. The anticipated timelines may fluctuate based on ongoing testing.

Reports moved to new platforms and available in Reporting Center:

• Major/Minor Roster
• Eligibility for lower-tuition fringe-rate assistantship
• Student Roster Summary Statistics/Detail
• Dean’s List
• Grade Selector
• Rochester Student Roster 
• Degree Applicants
• Graduate Education Student Report for Majors/Minors
• Student Group Roster

Reports with work currently in progress:

• Anticipated deployment in May 2024
• GE Student Non-Graded Course Enrollments 
• Anticipated deployment in June 2024
• Graduate Faculty Advising/Committee Summary by Field of Study
• Graduate Faculty Advising/Committee Summary by Faculty

Correction

In last month’s edition of The Record, we announced Natasha Monsaas-Daly as the new director of academic enterprise systems. Unfortunately, we omitted part of her name. Our apologies to both Natasha and you for this oversight. 

FERPA Q&A

Q: May a faculty member include a student’s grade in an email if the email is sent to multiple students?

A: Suppose a faculty member needs to communicate midterm grade information to two of their students, Mary and Bob. The faculty sends an email, with both students' email addresses on the “to” line, and in the body of the message gives information about Mary’s grade and Bob’s grade. This would violate FERPA because it discloses private student data. Faculty and staff should take care to only include private student data in an email when the recipients are allowed to view that information. Incidents such as these can be referred to security@umn.edu.