UM Report retirement updates

Please see below for ongoing updates related to student records reports being transitioned off of the UM Reports platform. The anticipated timelines may fluctuate based on ongoing testing.   

Reports moved to new platforms and available in Reporting Center:

• Major/Minor Roster
• Eligibility for lower tuition fringe rate assistantship

Reports with work currently in progress:

• Anticipated deployment in early January 2024
• Student Roster Summary Statistics/Detail
• Anticipated deployment in late January 2024
• Dean’s List
• Anticipated deployment in February 2024
• Graduate Education Student Report for Majors/Minors
• Degree Applicants

Reports that have been prioritized and analysis started:

• Student Group Roster
• Grade Selector

Reports that have been prioritized, but no work started:

• Rochester Student Roster
• Graduate Faculty Advising/Committee Summary by Field of Study
• Graduate Faculty Advising/Committee Summary by Faculty
• GE Student Non-Graded Course Enrollments 

Student Services Fee Waiver

The new Student Services Fee Waiver launched in Jadu on December 15. The former WorkflowGen process has been retired. This implementation allows for automated activation and deactivation based on tuition calculation and required deadline dates, and automatically routes UMR requests to Rochester One Stop. The Student Services Fee Assessment request, which is already in Jadu, also received updates to align with the new waiver process. The new Student Services Fee Waiver form can be found on the One Stop website forms page. 

FERPA Q&A

Q: A student has reported a potential FERPA violation to me. The student would like to remain anonymous. What should I do? 

A: This will depend on the nature of the violation and the student’s role in the situation. If the student is an employee, they are required to notify University Information Security (UIS) at security@umn.edu. UIS will research the situation and notify the student whose data was shared if needed. If the student is not an employee, they can submit a UReport anonymously. The University Compliance Program will contact the appropriate department to research and take action as needed. If a UReport is submitted, we will still need the names of the individuals impacted to conduct a thorough search and take action. 

 

FERPA Q&A

Q: Can I email a student their final exam or paper grade?

A: Yes, provided you are sending to the individual student’s umn.edu email account and no other students are copied on the message. You may also wish to review additional information on the safe handling of grading information. If you are using Canvas, encourage students to look up grade information securely there. Once you submit final grades in the Faculty Center, students will be able to view them securely in MyU.  

Planned Changes to Email Offerings (PCEO)

The Office of Information Technology’s Identity and Access Management (IAM) unit has been working on decisions and communications related to the Planned Changes to Email Offerings (PCEO) project (formerly “email for life”). Please note that these changes impact Google workspace, not just email. This will not impact systems where folks continue to log in with their Internet ID (e.g., MyU). 

More information regarding the project and FAQs are available on OIT’s website. Questions can be directed to iam@umn.edu.

2024-2025 FAFSA Update

The US Department of Education announced that the 2024-2025 FAFSA will be available no later than December 31, 2023. In previous years, the FAFSA was published on October 1. This delay is due to work being done to implement a newer, streamlined version for students. 

The Office of Student Finance sent communications to students about this announcement in September to prepare students for impacts of any delays. If you have students with questions about the 2024-2025 FAFSA, you can refer them to the FAFSA Simplification webpage or have them contact One Stop Student Services. 

View an APAS without in-progress courses

As we near the end of the fall semester, many advisors and staff will be reviewing students' APAS reports for degree clearance purposes. The APAS Team wants to remind everyone that an APAS can be run without in-progress courses. Please reference the View APAS without in-progress courses job aid.

Grade entry due dates

A reminder that the undergraduate and graduate regular session grading due date is 11:59 p.m. on Friday, December 29, 2023. Faculty and staff can find grading due dates for other careers and sessions on the ASR Due dates for grades webpage.

A grade entry best practices email will be sent to faculty and instructors on December 7 with more information.