The redesigned One Stop websites launched on Monday, Jul 18, 2022. As we close out the project and move the One Stop websites into a product management process we hope to uphold the content strategy standards that have been used throughout the redesign project. Putting user research and testing at the forefront of any decisions about what to change on the site will be crucial in maintaining the site's objectives.
If you notice any issues on your campus One Stop website, have feedback or suggestions, please reach out to the appropriate contact for your campus.
Friday, July 29, 2022
CollegeSource Users Conference award
At the end of June, 11 University of Minnesota staff attended the 2022 CollegeSource Users Conference in San Diego, CA. CollegeSource is the company that maintains the uAchieve platform that runs APAS. While at the conference, the University of Minnesota System was selected for “Innovation in Advancing System-Wide Positive Student Outcomes” and presented with an award!
This best practice award recognizes the staff who work with uAchieve and the system-wide effort it took to make the Transfer Articulation and Degree Audit (TADA) project (completed in 2020) so successful. It highlights the work they put into the degree audit and transfer articulation best practices implementation during the TADA project, the continued work they do to maintain those best practices, and all the work they have done to make the transfer evaluation processes better for everyone. This was a large, system-wide effort from staff at all of our campuses, and it was a huge success due to everyone’s hard work and dedication to getting it done.
PeopleSoft Proof of Vaccination process expanded for fall 2022
On June 19, the University launched a PeopleSoft proof of vaccination process for students entering fall 2022 and those who had not complied with prior vaccination requirements.
Total compliance to date across the system is 89.7% with 10.3% not yet responding. Students who are vaccinated account for 95.6%, religious exemptions for 4.1%, and medical exemptions for 0.3%. Campus-level details are available to leadership on each campus.
Total compliance to date across the system is 89.7% with 10.3% not yet responding. Students who are vaccinated account for 95.6%, religious exemptions for 4.1%, and medical exemptions for 0.3%. Campus-level details are available to leadership on each campus.
- Beginning in August, students will receive weekly reminders until a hold is placed on their account restricting registration for spring 2023. Holds will be placed in October.
- If a hold is placed, students will need to submit vaccination details or have an approved exemption for the hold to be removed. This process will be run daily.
FERPA Q&A
Q: Can I email a student at an alternative address if they aren't responding to their University email?
A: If a student is not responding to their University email, you may email an alternative address to request they check their University email account. However, you should not exchange private student data in the communication to an alternative email address. Without the University’s authentication, we cannot be assured that the email is accessed by the intended recipient.
Friday, July 1, 2022
One Stop soft-launch for staff
From July 1 to 18, links to the unpublished One Stop websites will be available on the One Stop website upgrade project page. These soft-launch links will allow university staff and faculty access to explore the unpublished redesigned One Stop websites for each campus. The soft-launch links will be available until the redesigned sites are “live” and published in place of the existing One Stop website on July 18, 2022.
As a reminder, the primary purpose of the soft-launch is to allow for staff exploration and self-directed learning before the sites are made public to students. Self-directed exploration of the site allows for:
As a reminder, the primary purpose of the soft-launch is to allow for staff exploration and self-directed learning before the sites are made public to students. Self-directed exploration of the site allows for:
- Self-paced learning
- Individual depth of knowledge needs
- Varied use cases
Tuition data transitioning to UM Analytics
In early fall 2022, the Tuition Attribution Upgrade (TAU) project team will retire 11 tuition attribution UM Reports from the Reporting Center and transition tuition data into new UM Analytics dashboards. All historical tuition attribution data in the legacy data warehouse will remain available.
UM Reports being retired:
UM Reports being retired:
- Tuition Allocation Summary
- Tuition Campus/Organizational Summary
- Tuition Collegiate Summary
- Tuition Course Subject and Level Summary
- Tuition Course Summary
- Tuition Cross College Summary
- Tuition Cross College Detail
- Tuition Provostal Summary
- Tuition Registration Type Summary
- Tuition Section Summary
- Tuition Surcharge
FERPA Q&A
Q: I accidentally emailed a student’s information to a coworker. I notified the recipient and asked them to disregard and delete the email. Do I need to do anything else?
A: You took the right action by notifying the incorrect recipient of the error and asking them to delete it, but there’s still another step you need to take. If your coworker does not have a need for the specific information (even if they had access to it), you should email Information Security (security@umn.edu), and they will help determine any next steps, including if the student needs to be notified. Reporting potential FERPA violations is a key part of keeping students’ data safe and Information Security are great partners in helping us protect students’ rights.
A: You took the right action by notifying the incorrect recipient of the error and asking them to delete it, but there’s still another step you need to take. If your coworker does not have a need for the specific information (even if they had access to it), you should email Information Security (security@umn.edu), and they will help determine any next steps, including if the student needs to be notified. Reporting potential FERPA violations is a key part of keeping students’ data safe and Information Security are great partners in helping us protect students’ rights.
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