One Stop office closures

One Stop Student Services will be providing limited in-person services over the upcoming breaks:

• West Bank and St. Paul locations will be closed Wednesday, November 24, 2021 and Wednesday, December 22, 2021. Bruininks Hall will remain open for in-person services.
• All in-person locations (Bruininks Hall, Coffey Hall, and West Bank Skyway) will be closed from December 27, 2021 to December 29, 2021.

Services will continue to be provided via phone, email, and chat from 9:00 a.m. to 4:00 p.m. Monday through Friday (except when the University is closed). For our most up to date contact information, please see our Contact us page.

Spring 2022 appointment times

On Monday, October 25, registration appointment times were posted for students in MyU, with spring 2022 registration beginning on Tuesday, November 9. Students can find their appointment time by logging into MyU and selecting the "Academics" tab, then selecting the "Registration" sub-tab (how-to instructions are available). The registration times are available on One Stop.

If a student needs their appointment time adjusted because of a system error, contact One Stop Student Services (onestop@umn.edu). Include the student's internet ID, student ID, and name.

Vax 2.0 update

As a reminder, all students enrolled online or in-person must complete the Student COVID-19 Immunization Vaccination form. Students who do not complete the Vaccination form are out of compliance with the University's vaccination requirement and have a service indicator on their student record, which will prevent them from registering for spring 2022 classes and future terms. An automated process runs each night to remove holds for students who have completed their form or who have an approved exemption. For more information, see the Get the Vax 2.0 website.

CARES III update

The University is in the process of distributing Higher Education Emergency Relief Funds (HEERF) allocated to the University through the American Rescue Plan (ARP, otherwise known as CARES III). Block grants have already been distributed to undergraduate students. Emergency grants are now available. We are currently working on distributing degree completion grants, and graduate block grants will soon be posted to student accounts. For more information about the various funding details, see the Federal Coronavirus Relief Funds page.

One Stop Website Upgrade Project: User experience research overview

The One Stop Website Upgrade project, which will move the website from Drupal 7 to Drupal 9, recently completed its user experience (UX) research. The research helped the project team better understand the website’s audience and their needs. They discovered the following insights:

• Students want to have control and quickly find support.
• Students and staff expect timely and accurate information.
• Students and staff identified issues with the navigation on the site.

The project team concluded there should be a focus on experience design of content for users and their decisions should be supported in the editorial strategy. The research also led to the expansion of the existing site audience, including a primary audience of students, a secondary audience of parents and guardians, and an indirect audience of student-support staff. This new audience will ensure that staff users will be involved in testing and reviewing changes. For more information about the project, visit the One Stop Website Upgrade project page.

FERPA Q&A

Q: I accidentally emailed a student another student’s information. I notified the recipient and asked them to disregard and delete the email. Do I need to do anything else?

A: First, thank you for reporting it and notifying the incorrect recipient of the error. You should still email Information Security (security@umn.edu), and they will be able to help you properly notify the student whose data was shared.

Spring 2022 appointment times

Registration appointment times will be posted for students in MyU on Monday, October 25, 2021. Spring 2022 registration will then begin on Tuesday, November 9. Students can find their appointment time by logging into MyU and selecting the "Academics" tab, then selecting the "Registration" sub-tab (how-to instructions are available). The registration times will also be available on One Stop.

To adjust an appointment time for a particular student, contact One Stop Student Services (onestop@umn.edu). Include the student's internet ID, student ID, name, and campus.

Vax 2.0

In early August, the University announced it would mandate vaccines after the FDA approval, which included an employee and student requirement. ASR is collaborating with Health Sciences Technology (HST) and other campus partners to support the University’s COVID vaccine mandate. ASR’s role is focused on ensuring our student records reflect compliance with the requirement through the use of a student group and the appropriate application and removal of a service indicator that will hold students’ spring 2022 registration if they have not completed their attestation. This will affect all currently enrolled students on all campuses and careers.

Students have until October 8, 2021 to complete their attestation. Afterwards, a hold will be applied to their spring 2022 registration. We are working on an automated process to check for compliance daily and remove holds as students complete their required attestation. More information is available on the Get the Vax 2.0 website.

One Stop Student Services Zoom appointments

Starting Monday, October 4, One Stop Student Services will be pausing the Zoom appointment option for meeting with a One Stop Counselor for the foreseeable future. One Stop Counselors will still be available via email, in-person drop-in meeting, and phone to assist students. Please see the contact us page for the most up to date contact information.

Collaborative Class Scheduling and Astra Academics training update

Academic Support Resources staff have turned the instructor-led Collaborative Class Scheduling (CCS) and Astra Academics training into online, asynchronous courses in Canvas. The new format allows learners to complete it at their own pace and gain access sooner. It also shortens the length of the training and allows for easy course updates to be made when needed.

The updated course continues to provide an introduction to CCS scheduling processes, including adding, changing, and canceling class and section data. New class schedulers must complete this training to gain access to the CCS scheduling pages for Twin Cities or Rochester classes. Schedulers who need Astra training will also need to complete the updated Astra Academics course.

Only new CCS schedulers are required to take the course. Current schedules are welcome to enroll in the new CCS course to use as a resource. Note that Student Data Inquiry (SDI) training is a prerequisite.

CARES funding update

The University is currently distributing the last of the CARES II funding. About 40 Twin Cities students have not cashed checks for CARES II money that was awarded in April despite multiple messages. Those funds will be returned to the overall CARES II fund to be awarded to other students. As the rest of the CARES II funds are resolved, the University has started preparing to distribute CARES III funds to eligible students. The funds will focus primarily on block grants.

DegreeCat town hall

The DegreeCat Project will be holding its first town hall meeting on Tuesday, October 12 at 1:00 p.m. The town hall will be held exclusively on Zoom and is open to all University community members on all campuses who are interested in the project’s efforts to replace Graduation Planner, Schedule Builder, ECAS, and PCAS. Those who attend will hear from project leadership and team members who will provide updates, give demonstrations, and answer questions.

Join the DegreeCat Google group to be added to the calendar invitation and to have access to the video after the event. Just click the "joining the group" link on the group page.

FERPA Q&A

Q: Are recordings of meetings “student education records” according to FERPA?

A: If a meeting recording, such as a Zoom recording, contains personally identifiable information about a student (i.e., student ID number, student name, or other information sufficient to identify a student) and the recording is maintained by the University, yes. Recordings stored and accessible via Zoom, on a University google, or other networked drive all are “maintained by the university.” Such records must be kept confidential, and are subject to students requesting to review the recordings as part of their educational records.