APAS updates

The new APAS has been available since July 1 and has experienced widespread use from both students and staff. Here are key updates since we launched the new system:

• Several new job aids were created for staff. You can find them at the new APAS support page. This is also where you can find resources to share with students. Feel free to make a copy of the student guides to customize based on your specific needs.
• Final “DARS” APAS reports were generated and imaged for every undergraduate student who was in an active or leave of absence status on June 30, 2019. The reports are available in Perceptive Content. If you have a need to reference one of these audits, you will find them in the “U DAR Final APAS” drawer.
• As of September 22, the most recent effective dated program displays in APAS for discontinued students

The Transfer Articulation and Degree Audit (TADA) project continues through July 1, 2020. Our main focus now is bringing transfer credit details into PeopleSoft. This will enable prerequisite and repeat checking for this coursework during class enrollment.

Provide feedback on Graduation Planner

Academic Support Resources is exploring new options for a graduation planning tool that would replace our current tool, Graduation Planner. We’d love to hear from you if you have opinions about Grad Planner, or can express needs/wants, or lack thereof for a future tool. Give feedback at z.umn.edu/gradplanfeedback.

One possible option for a new tool is called Stellic. We are currently piloting Stellic on the Twin Cities campus to learn more about it and more about our needs. Undergraduate students and advisors from departments in the College of Science and Engineering are participating in the pilot. It will help validate functionality, accessibility, usability, understand needs and gaps, and inform a potential RFP process, which would happen early 2020.

Mid-term grades for 1000-level classes

Mid-term grade rosters are now available for instructors to submit grades and comments for fall 2019 classes. While the University policy on in-progress notifications applies to students in 1000-level classes, mid-term alerts benefit all students and instructors who have students who are struggling at the mid-point of the term should submit mid-term grades. We emailed instructors to prompt them to enter mid-term grades by the withdrawal deadline for their classes (November 11 for full semester classes) and we will send a reminder email in mid-October.

Class List now includes students’ advisors

The Class Roster (Class List) now includes the ability to view a student’s advisor using the Related Content link. Instructors and proxies may access the Class Roster through the MyU Faculty Center. We will update the View Class Rosters guide soon to include this information. If you have administrative access to PeopleSoft Campus Solutions, you may also view assigned advisors on the Class Roster page using the Related Content link.

Reminder on students with single names

In Peoplesoft, individuals with only a single name (e.g., “Cher”, or “Prince”) should have their name entered in the Last Name field and “FNU” (First Name Unknown) entered in the First Name field. If you are responsible for creating new student IDs (Empl IDs) in PeopleSoft Campus Solutions, such as using Quick Admit, follow this practice when entering students in the system. For complete Quick Admit instructions, see our Quick Admitting a Student user guide.

Veterans Appreciation, November 13

The 13th annual Veterans Appreciation event will be held on Wednesday, November 13, 2019 from 11:00 a.m. to 1:00 p.m. in the Great Hall in Coffman Memorial Union. The event recognizes the sacrifice and service of University veterans, military members, and their families. This event is free and open to the public. It will feature:

• T-shirts for veterans and drawstring bags for guests
• Pizza, beverages, snacks, and games for all
• University and community partner information fair
• Massage therapy and Pet Away Worry and Stress (PAWS)

FERPA Q&A

Question: How do I report an incident that might be a FERPA breach?

Answer: The official email to report FERPA breaches is security@umn.edu. Reporting suspected breaches helps the University determine whether a breach occurred, helps us correct errors, and notify impacted students. For reference, you can review the procedure on reporting suspected FERPA breaches.