Friday, December 28, 2018
Reviewing the Holds on Records policy
The Holds on Records and Registration policy is due for comprehensive review. If you have feedback about this policy, please share it with Stacey Tidball (tidball@umn.edu) before the end of January.
Policy updates
The updated Grading and Transcripts policy is now published. The policy was reorganized for clarity and changed the deadline for resolving incomplete grades for undergraduates.
The Using Email as Official Communications policy was recently reviewed by the Senate Committee on Educational Policy and the Policy Advisory Committee. Look for this policy to be published for 30-day review soon at policy.umn.edu.
The Using Email as Official Communications policy was recently reviewed by the Senate Committee on Educational Policy and the Policy Advisory Committee. Look for this policy to be published for 30-day review soon at policy.umn.edu.
Degree clearances and diplomas
Fall 2018 degree clearances are due from colleges by January 17. All degrees will be posted by the Office of the Registrar (OTR) by January 18. As a reminder, diplomas will be ordered every Monday. If a student needs their diploma expedited, FedEx shipping is available for an additional charge. Other options for confirming graduation include enrollment verification, a letter of certification, an unofficial transcript (no cost), or an official transcript (for a fee). Enrollment verifications and letters of certification are processed daily.
SAP reminder
We will be running the next Satisfactory Academic Progress (SAP) check on January 7, 2019. We will place the “P3” suspension hold from colleges on January 10. Students who don’t meet SAP criteria and are suspended can submit an appeal form.
FERPA Q&A
Q: What are the FERPA guidelines for distributing grades to students?
A: Grades should be communicated to students securely so that students are not able to see each others’ grades, for assignments or final grades. Communicating grades using Moodle or Canvas provides a secure method. Students can view their final grades that have been posted by using MyU > Academics tab. Posting grades publicly cannot be done in a way that might identify the student. They should not be posted by student ID number or social security number (full or partial), date of birth, or other identifiers. Additionally, if graded assignments are left for student pick up in an office or other setting, students should only be able to gain access to their own graded material.
A: Grades should be communicated to students securely so that students are not able to see each others’ grades, for assignments or final grades. Communicating grades using Moodle or Canvas provides a secure method. Students can view their final grades that have been posted by using MyU > Academics tab. Posting grades publicly cannot be done in a way that might identify the student. They should not be posted by student ID number or social security number (full or partial), date of birth, or other identifiers. Additionally, if graded assignments are left for student pick up in an office or other setting, students should only be able to gain access to their own graded material.
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