Can I send to non-University assigned email accounts?

Scenario: You have noticed that a student isn’t responding to her University assigned email account but you need to share information with her. You think the student reads her personal email account and she has given you that address before. You are desperate. Can you send the information to her non-University assigned account?

The answer is both yes and no. If you are sending general, non student-specific information, then you can use a non-University assigned account. If, however, you are sending student-specific information you must use the University assigned account. To encourage the student to check the University account, you can email the personal account stating you have sent important information to the University account.

Change to 13-Credit Exemption Request deadline

Due to a planned system outage for the Peoplesoft Upgrade, the 13-Credit Exemption Request deadline for the Twin Cities campus has been moved to Thursday, February 12 (formerly Monday, February 16). It is at the discretion of the department or college whether to grant exceptions after the February 12 deadline.

This change is only effective for spring 2015 semester due to the upgrade. Please update any materials and websites you may have regarding this date change.

If you have any questions, please contact Julie Selander at goode021@umn.edu or 612-625-6579.

Change in process ownership for graduate non-degree registration

As of December 5, the responsibility for processing the Registration Request for Graduate Credit form (OTR026) for the Twin Cities campus shifted from One Stop Student Services to the Office of the Registrar. The change in process ownership was discussed at the December 1st RAC meeting.

A student wishing to receive graduate credit for a course must continue to receive written approval from authorized signers in each department or program offering courses in which they plan to enroll. If the form is missing signatures or incorrectly filled out, it will be given back to the student to complete.

Once the form has been completed, it must be submitted to the Office of the Registrar for approval. Forms can be sent by email to otr@umn.edu or by mail to:

Office of the Registrar
Room 130 Coffey Hall
1420 Eckles Avenue
St. Paul, MN 55108

Once the Office of the Registrar has approved the form and registered the student, confirmation will be sent to the email address listed on the registration form.

Questions regarding the processing of these forms can be directed to the Office of the Registrar at otr@umn.edu. Students may continue to contact One Stop at onestop@umn.edu.

If you have questions regarding this notice, please feel free to contact Amber Cellotti in the Office of the Registrar.

Registration for Upgrade Collaborative Class Scheduling training is open

Registration is now open for the PeopleSoft 9.0 Upgrade Collaborative Class Scheduling (CCS) training that is required of all ECS schedulers as part of their Upgrade training. This class provides current ECS schedulers an overview of the changes to class scheduling resulting from the Upgrade. Staff who use ECS may use the above link to register for an in-person, hands-on session where they will learn about:

• CCS pages in PeopleSoft and page navigation
• Changes to wait lists
• Access to grading
• Introduction to Faculty Center  
• Astra Schedule (for those who schedule classes into departmental classrooms)

Keep in mind:

• PeopleSoft 9.0 Upgrade Collaborative Class Scheduling (CCS) training will be offered in both Duluth and the Twin Cities. Staff should make sure they are selecting the appropriate location when registering.
• It is recommended (though not required) that ECS users complete the Student Systems Upgrade Overview prior to their PeopleSoft 9.0 Upgrade Collaborative Class Scheduling (CCS) training session.
• Neither of these trainings will be used to grant new access. Those who do not already have access to Campus Solutions or are not current ECS users will need to complete additional training.

Upgrade Overview training is now available online

The PeopleSoft Upgrade will bring changes not only to PeopleSoft, but to the processes it supports. The Student Systems Upgrade Overview training, which will prepare users for these changes is now available in ULearn. This training is required for all staff with access to student data in PeopleSoft.

The Student Systems Upgrade Overview is an online course. Staff may complete it at their own pace and on their own schedule between now and when the Upgrade goes live. Most people should be able to complete this course in 30 minutes or less.

Upon completion of this course, staff will understand:

• Upgrade-related changes to functionality in the new MyU portal
• Self Service centers
• Reporting Center
• Business process changes specific to Student Records staff
• How and where to find self-study materials on specific processes not covered in the overview

Keep in mind:

• The Student Systems Upgrade Overview will not be used to grant new access. Those who need to be granted access to Campus Solutions should complete the Access Request Form and both Student Data Inquiry and the Student Systems Upgrade Overview prior to the Upgrade go-live.
• Staff may complete the course more than one time. Staff are welcome to complete it now and then repeat it closer to go-live.

MyU Preview: Academics Tab

MyU Preview is a series giving a peek into pages within the new MyU. Keep in mind MyU content is still in development and some things will be updated between now and Go Live.

If you’re a student, after the Upgrade goes live, you’ll do many of the tasks you currently complete at the One Stop website in the new MyU. These tasks include things like registration, applying for financial aid and paying bills. The Academics tab shown here is your entry point to information about your degree, registration, classes, and grades. Click on the images to enlarge.

Previously:

• MyU Homepage (revised)
• Research Tab
• Faculty Career Tab
• Purchasing Tab
• Reporting Center

Questions? Contact esup@umn.edu.

Faculty Features in the New MyU

Watch a walkthrough of some of the features and changes for faculty in the new MyU, including easier access to teaching and advising information, consolidated grade entry, the Reporting Center, and MyU tabs for research and faculty career information.

[If you receive an error using Firefox, click OK and then hit the play button at the bottom of the page. Content should play normally.]

Take a closer look at some of the MyU screens here:

• MyU Preview: Homepage
• MyU Preview: Research Tab
• MyU Preview: Faculty Career Tab
• MyU Preview: Purchasing Tab
• MyU Preview: Reporting Center 

Questions? Email us at esup@umn.edu

A farewell to the final grading application

As the semester comes to a close and the PeopleSoft Upgrade prepares for a scheduled launch in April 2015*, many current systems will be used for the last time. For example, this fall will be the last time that faculty, instructors, and their proxies use the current final grading system. When The Upgrade goes live, grade entry (mid-term grades, final grades, and grade changes) will change. Here are some highlights:

• All grade entry will be consolidated and accessible in the new Faculty Center
• A new administrative mark, “NR,” will be posted to transcripts when grades have not been assigned by the grading deadline.
• In addition to direct entry, there will two ways to import grades into the grade roster:
• Uploading from a file
• Importing from Moodle
• After importing from an external source, grades will need to be reviewed in the Faculty Center and then submitted before they are posted to students’ records.

More information and resources will be provided to faculty and instructors closer to the final grading periods for spring semester.

*This article was updated on 02/04/2015 to reflect the most recent timing information.